cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
anthonys123
Helper III
Helper III

I made a flow! Now how can I let others use it?

I made a flow to create a new project folder in SharePoint. It's an Instant Flow form which asks for client name, location, and what SharePoint site you want it in then applies some meta data to the item and sends the creator a Teams notification with a link to the folder. 

 

It works great but now I have no idea how to get this out for others to use. I'm not entirely sure what my options are either and I'm considering that I did all this work for nothing. 

 

So, the first question is, now that I have this thing, how can others use it? I shared it with a test account I have any the flow is timing out.   

 

The second question would be how to add this to specific places. Like, if I want to make this available in Teams or as an item in the New menu in a SharePoint list. I figured this Instant Flow wasn't applicable to these locations so I started a Power App. I was wasting too much time trying to get that to work though. Can I export this Flow to work in Teams and what does that look like? 

 

Third, assuming I did this in the wrong place, is it possible to export and utilize the work I've already done?   

 

Oh, bonus question - if I want 8 people to use this flow, they don't all need a license, do they? I'm not even sure if I need a license or if I have one. 

1 ACCEPTED SOLUTION

Accepted Solutions
sudharsan1985
Super User
Super User

Hi @anthonys123 

There are a few options that you can leverage to run your flows.

1. Use the SPFx Extension - ListView Command Set to create a button in a specific list or library like 'Export to Excel', 'Power Automate' etc, and then you can trigger the flow on the button click. You can also send some information like selected item fields, page URL, site info, and more.

ListView Command Set Extension

2. You can use the column formatting option to trigger the flow.

https://www.sharepointsiren.com/2018/11/manually-execute-flow-from-sharepoint/

https://wonderlaura.com/2018/07/18/button-in-sharepoint-list-to-trigger-microsoft-flow/

 

Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...

View solution in original post

1 REPLY 1
sudharsan1985
Super User
Super User

Hi @anthonys123 

There are a few options that you can leverage to run your flows.

1. Use the SPFx Extension - ListView Command Set to create a button in a specific list or library like 'Export to Excel', 'Power Automate' etc, and then you can trigger the flow on the button click. You can also send some information like selected item fields, page URL, site info, and more.

ListView Command Set Extension

2. You can use the column formatting option to trigger the flow.

https://www.sharepointsiren.com/2018/11/manually-execute-flow-from-sharepoint/

https://wonderlaura.com/2018/07/18/button-in-sharepoint-list-to-trigger-microsoft-flow/

 

Hope it helps, please like it or mark it as a solution if it resolves your clarification or issue
-Sudharsan K...

View solution in original post

Helpful resources

Announcements
Process Advisor

Introducing Process Advisor

Check out the new Process Advisor community forum board!

MPA User Group

Welcome to the User Group Public Preview

Check out new user group experience and if you are a leader please create your group

MBAS on Demand

Microsoft Business Applications Summit sessions

On-demand access to all the great content presented by the product teams and community members! #MSBizAppsSummit #CommunityRocks

Users online (36,870)