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Mick_gibbons1
Helper III
Helper III

Is it possible for multiple MS forms (same questions) to write to one Sharepoint list

Evening all,

 

I am working on a project but do not have full control of the process, and to make it worse, people who want a certain end state do not understand power automation.

 

My question is: We have 5 MS forms, all with the same questions. Each form is given to a team in a different location around the UK; therefore, once it is triggered, we know which team it is. The question is, once each of these forms is triggered, will a flow write these to 1 SharePoint list? Or will the fact that we have 5 IDs the same make this an issue?

 

Or do we only have one form? Or do we use a flow to merge into one Excel spreadsheet and copy from that? I would rather try to shape the forms instead of trying to do a workaround, etc if i know it will not work.

I hope this makes sense

2 REPLIES 2
creativeopinion
Super User
Super User

@Mick_gibbons1 If you have 5 MS Forms you will need to create 5 different flows. If you have 5 different flows you'll need to manage each flow. Unless you want to manage 5 different flows—I'd recommend a single form. It'll be a lot easier to manage. 

 

MS Forms already creates an Excel table automatically... you could use that or if you'd prefer to manage your data in a SP list—you can write to a single SP list.

 

Since MS Forms can output the responder—you can use that dynamic content to either look up which team they are on (if it's stored in an Excel Table, SP List or even if the information is in the MS Profile). 

 

In the meantime, you might find these YT Tutorials helpful: 

 

How to Get a Microsoft Form RSVP Response into a SharePoint List

 

IN THIS VIDEO:

 How to get a Microsoft Form Response into SharePoint

 How to get a Microsoft Form ID

 How to get a Microsoft Form response

 How to Build a Microsoft Form with Conditional Fields

 How to used Branching in Microsoft Forms

 How to format Microsoft Form multiple choice responses for a SharePoint multi-choice column

 How to parse a Microsoft Form multiple choice response as string of text

 How to convert a text response to a number

 How to use the Switch action

 How to create a custom email confirmation for a Microsoft Form submission

 How to Create a Custom View in a SharePoint list

 How to use the Compose Action

 How to write Power Automate Expressions

 

----

 

How to Get Microsoft Form File Uploads Attached to an Email 📧

 

In this Microsoft Power Automate Tutorial I’m going to cover where file uploads from your Microsoft Forms are saved. I’ll also show you how attach the uploaded files to an email and how to dynamically name the files and customize the recipient of the email based on the selections made in your Microsoft Form. I will also cover how to handle responses that don’t include any file uploads.

 

IN THIS VIDEO:

‌ Two types of MS Forms

‌ Where Microsoft Personal (OneDrive) Form File Uploads are Saved

‌ Where Microsoft Group Form File Uploads are Saved

‌ How to Add a File Upload Question to an MS Form

‌ How to get a Microsoft Form ID

‌ How to get a Microsoft Form Response

‌ How to Get the Dynamic Content Microsoft Form File Upload Content

‌ How to handle Single and Multiple Microsoft Form File Uploads

‌ How to use a Scope action to Organize and Group Your Flow Actions

‌ How to Get the File Content from an MS Form File Upload

‌ How to Collect All Files Uploaded to a MS Form and Attach to an Email

‌ How to Handle MS Form Response When a File Isn’t Uploaded

‌ How to Create an Email Key

‌ How to Send an Email to a Specific Recipient Based on Form Selection

‌ How to Create a Dynamic Output Based on Form Selection

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
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@creativeopinion  thank you so much for taking the time to reply. I agree, one flow would be best but i do understand why they want different forms. I have built 5 flows, and they are all writing to a SharePoint list, so I will test that and see how it goes.

Thank you for the extra resources, i will defo check them out

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