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Anonymous
Not applicable

Microsoft Flow - Excel File Locked While Not Open

Good morning,

 

I work for an institution of Higher Education, and my team and I have been attempting to transition several of our business processes that are used with our residential population to Microsoft Flow.

 

Recently, we've had some issues with one of our Flows that don't seem to stem from the logic. The Flow uses a series of approval emails to roommates and administrative staff, to approve overnight guests. However, when attempting to write new data or modify existing data on the excel spreadsheet that we would use to track requests, the Flow will sometimes fail due to the errow below. It seems to happen when multiple requests are submitted within a few minutes of each other, and/or approval emails are responded to promptly, which would result in the excel row being modified quite quickly, after its initial creation. I am aware that the error will often come up when a user has the spreadsheet open somewhere. That is not the case in this instance. We have no need to have the spreadsheet open, since Flow should be doing all of the editing. Anyways, here are screenshots of the overall flow, and the error. The exact text of the error is  ""status"423,
  "message""Cannot write file to filesource. File is being locked.\r\nclientRequestId: 8d4f41ba-4cf2-4137-86bf-5daf085a39bc",
  "source""excelconnectionprovider-westus.tip0-westus.p.azurewebsites.net"

 

 

 

3 REPLIES 3
v-xida-msft
Community Support
Community Support

Hi @Anonymous,

 

The error message told that you have no access to write file to filesource which is being locked. I think this issue is related to the multiple requests. 

 

For example, your first flow run which is trigger by your first request is executing the "Update row" action and is not completed, your second request is submitted. When your second flow run is going to execute the "Update row" action and the "Update row" action of your first flow run is not completed, your second flow run would fail. The error message would show up as below:

"status": 423,
"message": "Cannot write file to filesource. File is being locked.\r\nclientRequestId: 8d4f41ba-4cf2-4137-86bf-5daf085a39bc",
"source": "excelconnectionprovider-westus.tip0-westus.p.azurewebsites.net"

 

You could consider take a try to add a "Delay" action before your "Update row 7" action within "If/no" branch of Condition 2, the flow's configuration as below:20.JPG

Within "Delay" action, Unit field set to Minute, Count field set to a proper integer value. Please take a try with above workaround and check if the issue is solved.

 

Best regards,

Kris

 

Community Support Team _ Kris Dai
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Anonymous
Not applicable

This seems to have worked, Kris. Thank you! 

Anonymous
Not applicable

Hey, I'm having the same issue, and a 3 minute delay hasn't helped me. 

My flow is:
When a file is created (Sharepoint online library)

Get Tables (excel online)

list rows present in table (excel online)

initialize a couple variables

delay 3 minutes

update document metadata

Then I get the "file is locked" error. 

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