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Microsoft Forms & Power BI - importing historic data from Forms after a flow has been added

I have created a flow for importing form responses to Power BI. But I am getting only the responses after the flow has been created.  Not the past responses that had been submitted prior to creating the flow. 

Is there a way of get all responses into Power BI and not just the new ones?

1 ACCEPTED SOLUTION

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Community Support
Community Support

Re: Microsoft Forms & Power BI - importing historic data from Forms after a flow has been added

 

Hi @SavithaSali ,

 

You can first clear the list, and then export the response to the Excel table by the following method, and then copy the data in the excel table to the list.

148.PNG

Refer to the following article to copy data from excel table to list:

https://sharepointmaven.com/3-ways-import-excel-sharepoint/

 

Best Regards

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

3 REPLIES 3
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Community Support
Community Support

Re: Microsoft Forms & Power BI - importing historic data from Forms after a flow has been added

 

Hi @SavithaSali ,

 

The first method is that you can directly select CDS as the data source in Power BI desktop, and then obtain forms responses.

Form responses are stored in the CDS-Forms Pro survey question responses entity, you can directly select it as the data source.

 

Another method is to create a Flow to store the response in the SharePoint list, and then use the SharePoint list as the data source for the report.

Please try to refer to the template- Record form responses in SharePoint to create the flow.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
Highlighted
Regular Visitor

Re: Microsoft Forms & Power BI - importing historic data from Forms after a flow has been added

Thanks for reply

 

I tried the method 'create a Flow to store the response in the SharePoint list, and then use the SharePoint list as the data source for the report'. But the SharePoint list having only the items created after the flow has been created.

I want to link all past form responses to power BI.

 

 

Highlighted
Community Support
Community Support

Re: Microsoft Forms & Power BI - importing historic data from Forms after a flow has been added

 

Hi @SavithaSali ,

 

You can first clear the list, and then export the response to the Excel table by the following method, and then copy the data in the excel table to the list.

148.PNG

Refer to the following article to copy data from excel table to list:

https://sharepointmaven.com/3-ways-import-excel-sharepoint/

 

Best Regards

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

View solution in original post

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