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Elan22
New Member

Power Automate, Is it possible to list which approvals are pending for a particular person

In SharePoint Designer Workflow, each instance creates an entry in a task list.

 

Is there a similar concept in Power Automate so that one can check which approvals are pending for a particular person.  

 

Regards,

Elan

2 REPLIES 2
v-bacao-msft
Community Support
Community Support

 

Hi @Elan22 ,

 

You could consider checking the approval process related entities in CDS to see if they contain the information you expect to see.

 

If you use the relevant actions in Power Automate to achieve similar requirements, as far as I know, there does not seem to be such a function.

 

Best Regards,

Community Support Team _ Barry
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.
RobElliott
Super User
Super User

Hi @Elan22, it's very straightforward. All you need to do is to have a column in your SharePoint list for the approver and columns for the other approval details:

0-SP-list.png

When you are creating an item in the list add the approver's email address. Then in your flow add a Start and wait for an approval action:

1-trigger-startApproval.png

Once the approval is done you then update the item back in the SharePoint list with a SharePoint Update item action, selecting the outcome, completion date, responses comments, and responses approver name from the dynamic content box.

2-apply-Update.png

You can then easily check your SharePoint list to see which approval details are empty and who was assigned to each one, perhaps via a view if the list is a big one.

3-updatedList.png

You could have another flow with a Recurrence trigger set for, for example, every 1 week which would check the list and if the approval column is equal to null then send automatically send an email to the approver to remind them.

Rob
Los Gallardos
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