Requested By in Approval Email sent from PowerAutomate

[pennyland]

How can i have the person that submitted the form as the 'Requested By' instead of the person that wrote the flow?

[Pstork1]

To do that they have to be the one running the flow.  There is no option to change the Requested By field in the Approval Email.  If you trigger the flow using a selected item or file trigger that will run the flow in the context of the person who kicks off the flow.

[v-alzhan-msft]

Hi @pennyland ,

There is no any way to custom the Requested By person in Microsoft flow currently, and as @Pstork1  said, unless the person that submit the response and the person that create the flow is the same person.

If you would like this feature to be added in Microsoft Flow, please submit an idea to Flow Ideas Forum:

https://powerusers.microsoft.com/t5/Flow-Ideas/idb-p/FlowIdeas

Best regards,

Alice       

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

[ScottShearer · Accepted solution]

@pennyland 

I agree with the comments from @Pstork1 and @v-alzhan-msft but would like to offer a couple of suggestions.

First, you might consider using a "Service account" when creating the approval Flows - the request will then show as coming from the service account.  You might name the account something lik "Flow Service".

Also, if you click on advanced settings in the approval action, you'll see an option for Requestor.  You can populate the Requestor with the person who is actually asking for the approval.  The first line in the approval email will say Requested for: and then the name you supplied.

[Anonymous]

I think the 'Service Account' would work and sounds like the only viable option.  The second part about adding in the 'Requestor' doesn't add anything as you can add the the 'Responders Email' to the Details of the approval which gives the name of the person requesting the approval.  I personally think this a HUGE oversight by Microsoft that this can't be change in the settings, unless they expecting a service account to be used for this.  But that's not always possible.

[jtenbroek1]

Just ran into a similar issue, we were planning on using Power Automate for Invoice approvals.  All seemed to work great until we wanted to have the Requestor be the person who initiates the approval process, and not the created of the flow.  I'm still sort of baffled that there isn't an easy way to add a dynamic value for this in the Requestor field.  Using a service account is a non starter for us.

[OMGWTFrick]

It's one more Office 365 licence you have to buy/waste to make this happen. I can't believe that this is the only field that can't be edited...