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IoanaNic23
New Member

Sending multiple emails each with individual attachments

Hi,

 

I created a flow to send multiple emails to different email addresses, and each email is supposed to have a specific attachment. My problem seems to be that the emails are not coming through and I can't work out why.  I tested the flow, and everything looks to be in order, but the email are still not coming through. I am assuming it might have something to do with the file location/ path that I am using in the excel file...but I do not know what to correct.

 

I have been using some tutorials from YT such as : "Send mass emails with Outlook from Excel-with attachments based on excel list"

 

Has anybody had this issue before?

 

Thank you in advance.

 

1 ACCEPTED SOLUTION

Accepted Solutions
creativeopinion
Super User
Super User

@IoanaNic23 Can you explain the logic of your flow? Currently you are using the for a selected row trigger. This means that your flow would only trigger for a single row (at a time). 

 

I wouldn't recommend using an Apply to Each action and Condition action to loop through every single file listed in your folder. This is inefficient. Instead, you should consider using a Filter Array action. With a Filter Array action you can quickly check to see if any files match your condition and continue on with your flow. The way you currently have it set up is that your flow will loop through every single file to see if there is a match. 

 

To learn more about how to use the Filter Array action, please refer to this YT Tutorial: Are you using the Microsoft Power Automate Filter Array Action wrong?

 

In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

 

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

 

IN THIS VIDEO:

 3 Ways to Use the Filter Array Action

How to use the Scope Action to Group Actions

How to Check the Number of Items returned from a Filter Array Action

How to Cross-Reference Data in Excel with a SharePoint List

 How the Filter Array Action Works

 How to Access the Dynamic Content from a Filter Array Action

 How to Filter Items by a Key

How to Filter Items by Matching a Substring

How to Use Multiple Conditions in a Filter Array Action

 

Can you show a screenshot of one of your flow runs where an email didn't get sent. I would imagine it's because the Condition action returned false.

 

To troubleshoot your condition action, check out the first section of this tutorial: 5 Power Automate Troubleshooting FAQs and Helpful Tips for Creating Better Flows

 

In this Power Automate tutorial, I explore 5 frequently asked questions that pop up when troubleshooting a flow. If you’d like to to level up your Power Automate flow skills and learn how to troubleshoot your Power Automate flow—this tutorial is for you!

 

IN THIS VIDEO:

 How to troubleshoot a false Condition action result

 How to get dynamic content when it isn’t selectable from the list of dynamic content

 How to troubleshoot an Apply to Each action that isn’t looping through

 How to troubleshoot a skipped Apply to Each action

 How to troubleshoot a Filter Query

 How to use a SharePoint yes/no column in a Filter Query

 How to use Compose actions to troubleshoot a Power Automate flow

How to troubleshoot multiple emails being sent

 How to troubleshoot multiple Teams messages being sent

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

View solution in original post

4 REPLIES 4
creativeopinion
Super User
Super User

@IoanaNic23 If you could upload a screenshot of your flow in the Classic Designer (edit mode) with all actions expanded, it'll make it easier to provide recommendations.

 

In the meantime, you might find these videos helpful:

 

How to Send a SINGLE EMAIL ✉️ with multiple SharePoint list items | Build THIS Power Automate Flow

 

IN THIS VIDEO:

 How to send multiple list items in a single email with a Power Automate Flow

 How to create a dynamic date range

 How to use the Convert Time Zone action

 How to use a Filter Query in the Get Items action

How to count number of items in an array

 How to use the Select action to extract a users display name and email address

 How to create a unique list of email addresses

 How to use the Create HTML Table action

 How to customize the HTML Table with CSS styles

How to use the Send an email (V2) action

How to use the Append to String Variable action

How to create a custom list of items for an email

How to use the Send an email (V2) action

How to display singular or plural text based on the number of items returned

 

----

 

3 Mistakes YOU 🫵 are Making with the Apply to Each Action in your Microsoft Power Automate Flow

In this video tutorial I’ll go over how to avoid these common mistakes when using the Apply to Each action in a Power Automate flow:

 

1️⃣ Looping through a Single Item

2️⃣ Creating Unnecessary Nested Loops

3️⃣ Looping through an Unfiltered Array

 

At the end of the video I share a few helpful insights when it comes to using the Apply to Each action in your flow.

 

IN THIS VIDEO:

 How to avoid the Apply to Each action with a single item array

 How to use the item() function to access dynamic content in an array

 How to prevent unnecessary nested Apply to Each action loops

 How to use the Select action

 How to convert an array to a string with the Select action

How to use the Filter Query field

 How to count the number of items in an array

 How to use a condition control

 How to use the concurrency control

 How to set a top count

 How to use Compose actions for troubleshooting

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

Hello @creativeopinion,

 

Thank you for your reply.

These are the steps:

IoanaNic23_0-1712232043328.png

IoanaNic23_1-1712232115155.png

 As I initially mentioned, I followed a tutorial from YT, and I did the same exact steps.

 

Also, I has some issues with not being able to sign in in order to start the flow:

IoanaNic23_2-1712232324207.png

I kept trying to sign in, but nothing was happening. As I am not very proficient with computers, I searched online for a solution and discovered that some people resolved this issue by disabling the 'Third-party Storage Partitioning' feature. After I disabled it, I was able to sign in without any issues. I though it might be worth mentioning.

 

I experienced a strange issue while testing a flow to send emails. Initially, I had disabled 'Third-party Storage Partitioning' in Chrome and noticed that even though the flow seemed to work fine, I was not receiving any emails. Later, I opened the same flow to test it on Microsoft Edge, where the partitioning feature was still enabled. Surprisingly, the flow worked when I tested it for a single person, but it didn't work for multiple people. After this, I disabled the partitioning feature on Microsoft Edge too and attempted to test the flow again. However, this time, the flow did not work at all. I am not sure if it was a coincidence or something else that caused the problem. Currently, I have the same setup as I had in the beginning, but neither the test flows nor the entire flow is working.

 

I hope it all makes sense 😅

creativeopinion
Super User
Super User

@IoanaNic23 Can you explain the logic of your flow? Currently you are using the for a selected row trigger. This means that your flow would only trigger for a single row (at a time). 

 

I wouldn't recommend using an Apply to Each action and Condition action to loop through every single file listed in your folder. This is inefficient. Instead, you should consider using a Filter Array action. With a Filter Array action you can quickly check to see if any files match your condition and continue on with your flow. The way you currently have it set up is that your flow will loop through every single file to see if there is a match. 

 

To learn more about how to use the Filter Array action, please refer to this YT Tutorial: Are you using the Microsoft Power Automate Filter Array Action wrong?

 

In this video tutorial I’ll show you 3 practical ways to use the Filter Array action and how to use it properly.

1️⃣ Cross-Referencing Data

2️⃣ Filtering by Key

3️⃣ Substring Matching

 

Did you know that the Condition action has a limit of 10 conditions? Although it might look like the Filter Array action can only accept one condition—this is not true. By using the advanced mode you can enter multiple conditions into a Filter Array action with an expression.

 

IN THIS VIDEO:

 3 Ways to Use the Filter Array Action

How to use the Scope Action to Group Actions

How to Check the Number of Items returned from a Filter Array Action

How to Cross-Reference Data in Excel with a SharePoint List

 How the Filter Array Action Works

 How to Access the Dynamic Content from a Filter Array Action

 How to Filter Items by a Key

How to Filter Items by Matching a Substring

How to Use Multiple Conditions in a Filter Array Action

 

Can you show a screenshot of one of your flow runs where an email didn't get sent. I would imagine it's because the Condition action returned false.

 

To troubleshoot your condition action, check out the first section of this tutorial: 5 Power Automate Troubleshooting FAQs and Helpful Tips for Creating Better Flows

 

In this Power Automate tutorial, I explore 5 frequently asked questions that pop up when troubleshooting a flow. If you’d like to to level up your Power Automate flow skills and learn how to troubleshoot your Power Automate flow—this tutorial is for you!

 

IN THIS VIDEO:

 How to troubleshoot a false Condition action result

 How to get dynamic content when it isn’t selectable from the list of dynamic content

 How to troubleshoot an Apply to Each action that isn’t looping through

 How to troubleshoot a skipped Apply to Each action

 How to troubleshoot a Filter Query

 How to use a SharePoint yes/no column in a Filter Query

 How to use Compose actions to troubleshoot a Power Automate flow

How to troubleshoot multiple emails being sent

 How to troubleshoot multiple Teams messages being sent

 

Hope this helps!

If I helped you solve your problem—please mark my post as a solution .
Consider giving me a 👍 if you liked my response!

👉 Level up your Power Automate skills by checking out my tutorials on YouTube
👉 Tips and Tricks on TikTok and Instagram

Hi @creativeopinion,

 

I had to take a break from this for a few weeks, but I was able to try it again with the Filter Array Action and it worked.

Thank you for your support!

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