I have built an approval workflow for a document library, where users activate the flow by clicking the workflow from Flow dropdown or a link in a column.
Members in my library have "contribute-no delete" access.
What could have gone wrong to prevent them from even seeing the workflow as members of the site/library?
Solved! Go to Solution.
It was a flow for a selected file.
I have found the solution for my issues with the share with sharepoint library-function.
The permissions group in my library had a modified Contribute setting, to enable contribute but not delete. When I tested to use "Contribute", original version, it worked well. At least I did not have to go as far as to make everybody editors.
I just have to find a better solution to prevent deletion of documents. 🙂
Are the users who need to run the flow members of the Official "Members" group? Or do they get permissions another way? Using the Library as the Run-only user only works for people who are in the regular "Members" group. Having permissions is not enough.
Hi Pstork1
The users are in the site members group.
Not sure what else might be wrong. As long as they are in the actual Members group I can't reproduce your issue. Does the Library have unique permissions or does it inherit from the Site?
No unique permissions for the library.
I have tried instead to share the flow with a O365 group for our whole company, but my test user still cannot see the flow. (this user group is part of the visitors permission group for the site/library in question).
Would this have anything to do with my flow being "for a selected item" and not a button or whatever people have been writing about?
For a selected Item? or For a Selected File? For a document library you should be using For a selected File. If you are using that then it should work. I tested it in one of my libraries and the flow is visible if the user is in the Members group and not visible if they are in some other group, like Visitors.
It was a flow for a selected file.
I have found the solution for my issues with the share with sharepoint library-function.
The permissions group in my library had a modified Contribute setting, to enable contribute but not delete. When I tested to use "Contribute", original version, it worked well. At least I did not have to go as far as to make everybody editors.
I just have to find a better solution to prevent deletion of documents. 🙂
Does the Flow share not take effect if the users are only in the Visitors group?
Anne
I ended up having to set special permissions for the library since the Members-group had to have Design-permission level to both start the workflow and approve any items sent from the flow. Not ideal. Do not understand why you have to be able to modify the site to start workflows or approve publication of files.
They currently are in the Members group, but since the Members group allows users to add or change columns, I need to find another way. I found that in a SharePoint site that is part of an O365 Group, the Visitors permission does everything I need--contribute, edit, and can't change columns--but Visitors cannot run Flows that are shared to the library.
Members can run the Flow but they can also mess with the columns so I would like to avoid that. The Permission Levels in SharePoint mention nothing about ability to run Flows, so I was wondering where this privilege comes from. The Manage List permission mentions editing columns so I can see where that permission comes from.
If having permissions is not enough, what else do I have to do?
Anne
My only recollection now is that people could start the flow with only Contribute permissions (but it had to be "standard contribute" and not my first modified version). I don't know if they can modify columns with that permission though.
But since the approvers are in the same group I needed to give them Design permission. I don't want to mess with more user groups and frequent updates. So I pray that no one will mess with this library unintentionally or intentionally. (I have unique permissions for the library which the flow runs for.)
Episode Seven of Power Platform Connections sees David Warner and Hugo Bernier talk to Dian Taylor, alongside the latest news, product reviews, and community blogs. Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show.
Super Users – 2023 Season 1 We are excited to kick off the Power Users Super User Program for 2023 - Season 1. The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts. Super User Season 1 | Contributions July 1, 2022 – December 31, 2022 Super User Season 2 | Contributions January 1, 2023 – June 30, 2023 Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile. Power Apps Power Automate Power Virtual Agents Power Pages Pstork1* Pstork1* Pstork1* OliverRodrigues BCBuizer Expiscornovus* Expiscornovus* ragavanrajan AhmedSalih grantjenkins renatoromao Mira_Ghaly* Mira_Ghaly* Sundeep_Malik* Sundeep_Malik* SudeepGhatakNZ* SudeepGhatakNZ* StretchFredrik* StretchFredrik* 365-Assist* 365-Assist* cha_cha ekarim2020 timl Hardesh15 iAm_ManCat annajhaveri SebS Rhiassuring LaurensM abm TheRobRush Ankesh_49 WiZey lbendlin Nogueira1306 Kaif_Siddique victorcp RobElliott dpoggemann srduval SBax CFernandes Roverandom schwibach Akser CraigStewart PowerRanger MichaelAnnis subsguts David_MA EricRegnier edgonzales zmansuri GeorgiosG ChrisPiasecki ryule AmDev fchopo phipps0218 tom_riha theapurva takolota Akash17 momlo BCLS776 Shuvam-rpa rampprakash ScottShearer Rusk ChristianAbata cchannon Koen5 a33ik Heartholme AaronKnox okeks Matren David_MA Alex_10 Jeff_Thorpe poweractivate Ramole DianaBirkelbach DavidZoon AJ_Z PriyankaGeethik BrianS StalinPonnusamy HamidBee CNT Anonymous_Hippo Anchov KeithAtherton alaabitar Tolu_Victor KRider sperry1625 IPC_ahaas zuurg rubin_boer cwebb365 Dorrinda G1124 Gabibalaban Manan-Malhotra jcfDaniel WarrenBelz Waegemma drrickryp GuidoPreite If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances. Once they are received the list will be updated.
Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today. Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology. Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities. Click Here to Register Today!
We are excited to share the ‘Power Platform Communities Front Door’ experience with you! Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well. Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities. Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform. Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.
We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida. Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more. Register today: https://www.powerplatformconf.com/
User | Count |
---|---|
6 | |
5 | |
4 | |
3 | |
2 |