cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
webdiva3000
Helper I
Helper I

Struggling with a MS Form Flow - Non-required file upload and email notification sent with attachment

Hello! I am desperate for some help. For the life of me, I can't figure out what I am doing wrong. 

 

I have a form, with the option to upload a file. I want the form results (with or without an attachment) sent via Send Email Notification to a shared email address. I managed to get it to work with the attachment. But the Flow does not work when the question to upload a file is skipped. 

 

Screenshots following.

 

Thanks in advance! ( I have a total of 5 screenshoots - I can only post 3 files. Will post 3 and see if I can reply adding the other two.

 

1 ACCEPTED SOLUTION

Accepted Solutions

Hi Pstork1 - I was able to figure it out, using the json() expression, and inputting the dynamic question between the brackets. In the body of the Send an email notification, I added "Output"  by the multiple choice questions and the email was delivered with each answer on its own line. 

 

Thank you so much for your help. My first time in using Power Automate, and I learned a great deal from you!  

 

Screen Shot 2022-12-12 at 11.39.04 PM.png

 

View solution in original post

22 REPLIES 22
webdiva3000
Helper I
Helper I

Here are the other two screenshots

For the question used to upload the files it will return an array.  You can check the length of that array to see if any files were uploaded.  No need to use Run after settings.

length(outputs('Get_response_details')?['body/<<responseID>>'])


-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Thanks for getting back to me so quickly. The Parse JSON says this:

 

{
"inputs": {
"content": "@outputs('Get_response_details')?['body/r9670fe2ebd344e8d8b003de5f46b5c87']",
"schema": {
"type": "array",
"items": {
"type": "object",
"properties": {
"name": {
"type": "string"
},
"link": {
"type": "string"
},
"id": {
"type": "string"
},
"type": {},
"size": {
"type": "integer"
},
"referenceId": {
"type": "string"
},
"driveId": {
"type": "string"
},
"status": {
"type": "integer"
},
"uploadSessionUrl": {}
},
"required": [
"name",
"link",
"id",
"type",
"size",
"referenceId",
"driveId",
"status",
"uploadSessionUrl"
]
}
}
},
"metadata": {
"operationMetadataId": "810cac2b-11f2-4849-af94-ce5c33b1d12c"
}
}
 
So, I am to remove the Scopes with the after runs?
 
Where and what do I do to make the Flow check the length of that array to see if any files were uploaded and output the emails with or without attachments? **Sorry, I am very new to Power Automate. 
 

I did some testing.  If no file is uploaded the question will return a blank string instead of a null array.  So the condition would look like this:

image.png

make sure you enter the blank on the right side of the condition as '' in the expressions tab.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Thank you!!! I tried something similar. But it's falling short 😫 I'll attach the error message and a couple of screenshots.

I think it has something to do with the attachment callout in the "Send an Email notification (V3) with file." I was unsure what to put in the "Attachment" and "Attachment File Name" fields - the options are different than the Send an Email V2. 

Sorry, new to this platform and was replying to myself lol

 

I think it has something to do with the attachment callout in the "Send an Email notification (V3) with file." I was unsure what to put in the "Attachment" and "Attachment File Name" fields - the options are different than the Send an Email V2. I followed a tutorial and they did it with the Send Email V2 - it worked with no issues. The notification can't be sent from an individual - that's why the Microsoft notification works best. But I can't seem to get it to work. (I know it's something simple)

The empty() function needs the question where the file is uploaded as a parameter.  It looks like you just inserted empty(). that's why you are getting the error in your screenshot.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Screen Shot 2022-12-09 at 10.41.33 AM.png

 

Thank you! Almost there!

 

I updated the condition with the file uploaded as parameter.  In the notification messages to indicate if there is an an attachment or not.

 

Submitted form with an attachment - and it delivered the messaging for if NO file attached. 

Submitted form without an attachment - and the correct email was received

 

Do I need to change the "is equal to" something else? Something in my set up is not attaching the file.

 

Thank you!!

This time you inserted the file upload question, but didn't use the empty() function  The condition should be one of two things

 

empty(<<fileupload>>) equals false

                or

<<fileupload>> equals ''

 

yours is 

<<fileupload>> equals false



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Screen Shot 2022-12-09 at 11.52.29 AM.png

It attached the file to the email, with the correct file name, but cannot open the file.

 

The no file attached part works 😃

Got it!! I needed to change the "Attachment" field to "File Content"

Screen Shot 2022-12-09 at 12.10.21 PM.png

 

Thank you sooo much for your help! You're a lifesaver! 

 

Have a good rest of your day!

Two things...

 

1) The team receiving the emails does not want the emails coming from "Microsoft Power Apps and Power Automate." They want the responder's name shown. I changed the email handler to "Send an Email V2" and added the Responder's Email Address to the "From (Send as)". Had my colleague submitted a form, and I received the following error message:

 

"You are not authorized to send mail on behalf of the specified sending account.
clientRequestId: bf3a904b-fb57-46de-99b3-1ae332d10c5f
serviceRequestId: 140a8bda-fa6c-c96e-7f38-1872655b03e3"

 

Is there a workaround for this?

 

2) One of the questions is a "check all that apply" In the output is delivers the options in quotation on the same line like this: 

 

Distribution - Please check all that apply: ["Post to QC Web Calendar","This Week at QC - Faculty/Staff","This Week at QC - Students","Social Media - Facebook/Twitter"]

 

Is there a way for each option to have it own line in the output?

 

Distribution - Please check all that apply: 

QC Web Calendar

This Week at QC - Faculty/Staff

This Week at QC – Students

Social Media - Facebook/Twitter

 

Thank you!

1) Since you are using an automated trigger the flow will run in your user context (the maker). To be able to send the email from the responder's mailbox you would need to have "Send on Behalf of" permission to each responder's mailbox.  I realize that's not feasible, but its the only way to do it.  The alternative most people use is to create a service account and then either give you permission to send from that mailbox or create the flow as that service account.

 

2) You can add <br/> to replace the commas in the string.  Since the email is being sent as HTML that will add the line break.  The alternative is to create a carriage return as a variable and use that in a Replace to replace the spaces.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Hi there! I made good progress but am now stuck on one last thing before I can put this to bed. 

 

On the "If no" condition, I am getting a flow error for the Join2

 

"Correct to include a valid reference to 'Compose 2' for the input parameter(s) of action 'Join2'. "

 

The code works fine on the "If yes" condition. Thought it would have carried over to "If no" condition. Is there another method I should use for the "If no" condition? 

Screen Shot 2022-12-12 at 8.21.15 AM.png

The Join2 expression is json(outputs('Compose 2'))

What exactly are you doing with the join?  Normally this would be concat() to join the two strings together.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

I was scouring the boards and found this post: 

 

 https://powerusers.microsoft.com/t5/Building-Flows/How-to-add-line-break-after-in-power-automate/m-p... 

 

what would I put in the concat() expression? My dynamic distribution list?

I don't see anything in that post about a Join.  Its about using a Replace to replace commas or semicolons in a string with linebreaks.



-------------------------------------------------------------------------
If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Helpful resources

Announcements

Check Out the February 2024 Dynamics 365 Newsletter

Some of our most active Power Platform Community members are also active in our D365 Community. This month, we are excited to share the latest news from the D365 Community with you.   Our Dynamics365 Community has updated yet again! Since launching in June of 2023, the new Community has seen consistent updates and exciting new ways to feature and celebrate its members. In the latest edition of the Dynamics365 Community newsletter, you can see the new Leaderboard feature! This feature showcases which Community members have earned the most points over the previous month, enabling them to see how they are doing with their engagement--and their progress toward Super User status. Visit the leaderboard for yourself: https://aka.ms/d365clb     Read the whole newsletter featuring the new leaderboard as well as the D365 Monthly Community Member spotlight, FastTrack Tech Talks, upcoming events, and more. February 2024 Dynamics 365 Community Newsletter

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. Also, don't forget to review the many events happening near you or virtually! It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

January 2024 Community Newsletter

Welcome to our January Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements in each Community and check out the Community on LinkedIn as well! It's the best way to stay up-to-date in 2024 with all the news from across Microsoft Power Platform and beyond.      COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, giving (and receiving!) kudos, and consistently providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, make it your New Year's Resolution to be more active in the community in 2024.   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzWarrenBelzPstork1saudali_25LaurensMPstork1stephenrobertLucas001AARON_ClbendincpaytonSurendran_RANBNived_NambiarMariamPaulachanNikhil2JmanriqueriosANBJupyter123rodger-stmmbr1606Agniusstevesmith27mandelaPhineastrice602AnnaMoyalanOOlashynBCLS776grantjenkinsExpiscornovusJcookSpongYeAARON_CManishSolankiapangelesPstork1ManishSolankiSanju1Fubar   LATEST NEWS Power Platform 2024 Release Wave Highlights This month saw the 2024 Release Wave 1 plans for Microsoft Power Platform and Microsoft Dynamics 365- a compilation of new capabilities planned for release between April and September 2024. Click here to read Corporate Vice President Maureen (Mo) Osborne's detailed breakdown of the upcoming capabilities, and click the image below to check out some of the Power Platform 2024 Release Wave 1 highlights.     "What's New" Power Platform Shorts Series This month we also launched our brand-new 'Power Shorts' series on YouTube - a selection of super sweet snapshots to keep you in the loop with all the latest trends from across the Power Platform and beyond. Click the image below to check out the entire playlist so far, and don't forget to subscribe to our YouTube channel for all the latest updates.   Super User In Training (S.U.I.T) It was great to see the Power Platform Community officially kick off Season One of their Super User in Training (SUIT) program this month! Their first meeting saw an amazing turnout of over 300 enthusiastic participants who started their dynamic journey toward becoming Super Users. Huge thanks to Manas Maheshwari, Eric Archer, Heather Hernandez, and Duane Montague for a fantastic kick-off. The first meeting also saw seasoned Super User, Drew Poggemann, share invaluable insights on navigating the #MicrosoftCommunity with finesse. Many thanks to Drew for setting the stage and emphasizing the importance of active engagement and the art of providing thoughtful community solutions. If you want to learn more about the features and benefits of gaining Super User status, click the image below to find out more, and watch this space for more info about Season Two and how you can SUIT UP in the community!     UPCOMING EVENTS Microsoft 365 Community Day - Miami - February 1-2, 2024 It's not long now until the Microsoft 365 Community Day Miami, which will be taking place at the Wolfson Campus at Miami Dade College on 1-2 Feb. 2024. This free event is all about unlocking the full potential of Power Platform, Microsoft 365, and AI, so whether you’re a tech enthusiast, a business owner, or just curious about the latest Microsoft advancements, #M365Miami is for you.   The event is completely free and there will sessions in both English and Spanish to celebrate the vibrant and diverse make-up of our amazing community. Click the image below to join this amazing Community Day in Miami and become a part of our incredible network of learners and innovators!     Microsoft Fabric - Las Vegas - March 26-28, 2024 Exciting times ahead for the inaugural #MicrosoftFabric Community Conference on March 26-28 at the MGM Grand in Las Vegas. And if you book now, you can save $100 off registration! The Microsoft Fabric Conference will cover all the latest in analytics, AI, databases, and governance across 150+ sessions.   There will be a special Community Lounge onsite, interactive learning labs, plus you'll be able to 'Ask the Experts' all your questions to get help from data, analytics, and AI specialists, including community members and the Fabric Customer Advisory Team. Just add the code MSCUST when registering for a $100 discount today. Click the image below to find out more about the ultimate learning event for Microsoft Fabric!     Microsoft 365 Conference - Orlando - April 30 - May 2, 2024 Have you added The Microsoft 365 Conference to your community calendar yet? It happens this April 30th - May 2nd in Orlando, Florida. The 2024 Microsoft 365 Conference is one of the world’s largest gatherings of Microsoft engineers and community, with a strong focus on Power Platform, SharePoint, Azure, and the transition to an AI-powered modern workplace.   Click the image link below to find out more and be prepared to be enlightened, educated, and inspired at #M365Conf24!   LATEST COMMUNITY BLOG ARTICLES Power Apps Community Blog Power Automate Community Blog Copilot Studio Community Blog Power Pages Community Blog Check out 'Using the Community' for more helpful tips and information: Power Apps, Power Automate, Copilot Studio, Power Pages  

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Users online (4,823)