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khowie
New Member

Tek responses from multiple MS Forms and link to

I have three MS Forms I am using to gather information from. I want to take the responses from all three forms and have them populate the same line on a SharePoint list.  I was able to do this before, but it won't work now.  So example, a representative completes one form for a customer for a request.  The second form is an investigation form and the third form is the final step. I need all the data to be together.  I think I need to us "ID" or somehow link them but I am at a loss.

2 ACCEPTED SOLUTIONS

Accepted Solutions
ScottShearer
Super User
Super User

@khowie 

You'll need some way to identify the particular item that you want to edit - that could be the ID but it could also be some other column.   You may need to create a column to store this unique data.  How are you going to lookup the item?

 

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Scott

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v-alzhan-msft
Community Support
Community Support

Hi @khowie ,

 

Your sharepoint list should also has the account number column, the account number would be the unique identify for this item.

 

You could refer to screenshot below to create the first flow for the first form1, the flow would create a new item to the list with the account number and other information for the form1 response:

1.png

 

For the form2 and form3, you could create the flow as below to update the corresponding item with same account number with the information from the form2 response and form3 response.

2.png

 

Best Regards,

Alice

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

View solution in original post

5 REPLIES 5
ScottShearer
Super User
Super User

@khowie 

You'll need some way to identify the particular item that you want to edit - that could be the ID but it could also be some other column.   You may need to create a column to store this unique data.  How are you going to lookup the item?

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

I have a column that has Account Number.  I created that on the 1st from. When I complete the 2nd form, I enter that number as well.  Shouldn't that work?

@khowie 

It will work assuming that the end user enters it correctly - not usually a great solution.

Should there be only 1 item in the list with that account number?

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

The account number would be created and the same for all three forms.  Each account number is different.

v-alzhan-msft
Community Support
Community Support

Hi @khowie ,

 

Your sharepoint list should also has the account number column, the account number would be the unique identify for this item.

 

You could refer to screenshot below to create the first flow for the first form1, the flow would create a new item to the list with the account number and other information for the form1 response:

1.png

 

For the form2 and form3, you could create the flow as below to update the corresponding item with same account number with the information from the form2 response and form3 response.

2.png

 

Best Regards,

Alice

 

Community Support Team _ Alice Zhang
If this post helps, then please consider Accept it as the solution to help the other members find it more quickly.

 

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