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Trigger for a field change in a SharePoint list, sedning emails response to set another field

This is actually a multi-part problem I want to use Flow to solve:

 

  • Send an email when the value of a field in a SP list changes to a paricular value;
  • That the email has response buttons (like "I received this"/"I did not receive this", etc.)
  • when the recipient, who does not have to be a user in the organization) replies to the email, their choice can be used to set another SP list field value.

 

In a hypthetical, suppose I wanted to track sending out forms to people in a SP list, and one of the fields corresponded to that person's need for the form.  If it were changed to "Yes" for example, Flow would be triggered to send the email with the response buttons "I got it" and "I didn't get it."  The recipient would click on one of the buttons to send a response, and that response would set another SP field to "Yes" or "No" depending on which button was used.

 

How would this work?  How would I create a field level trigger?  How would Flow handle the response so I could couple it to setting a value in the list field?  I may have firgured out the trigger but not the rest

1 REPLY 1
Community Support Team
Community Support Team

Re: Trigger for a field change in a SharePoint list, sedning emails response to set another field

Hi @lmheimendinger,

 

There is no trigger to trigger the flow when the value of field of SharePoint list changes directly, please take a try with the following workaround:

  • Add “When an item is created or modified” trigger.
  • Add a Condition, left input box set to changed field content of above trigger, right input box set to Yes. In middle drop down, choose Is equal to.
  • Within “If/Yes” branch, add a Condition 2, click “Edit in advance mode”, type the following formula:

 

@empty(triggerBody()?['ApproverResponse'])

Note: ApproverResponse field is the field needs to set a value.

 

  • Within “If/Yes” branch, add “Send approval email”.
  • Add “Update item” action, configure ApproverResponse field to SelectedOption of “Send approval email”

Image reference:10.JPG

 

11.JPG

 

12.JPG

 

 

The flow works successfully as below:13.JPG

 

Best regards,

Kris

 

Community Support Team _ Kris Dai
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