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michalt1
Helper I
Helper I

Update SharePoint list items with Excel

I am struggling to build this seemingly simple flow. I have an existing SharePoint list that already has data and one of the columns is blank (UPS tracking number). I need to pull a .CSV file from UPS of shipments (i.e. tracking numbers) where each tracking number will have a corresponding reference # that is also found in the SP list. I just need the UPS .CSV file to update the SP list with those tracking numbers in the correct row. I've looked around at other solutions and found ones that look to sync these or to create a list item from the .xls or .csv files but not this specific flow. Can anyone help me please??

 

SP list.png

 

UPS.png

 

Here is what I have tried based on flows I copied but obviously getting it wrong.... circled where I know there are issues because I didn't know what to insert...

 

Screenshot 2023-03-21 122738.jpg

Screenshot 2023-03-21 123052.png

Screenshot 2023-03-21 123403.jpg

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @michalt1 

 

 I can see you your worksheet name is some sort of id?

 

=OFFSET(040423023-456879123!A1,0,0,SUBTOTAL(103,040423023-456879123!$A:$A),3)

 

Open the excel file and find out. Thought it should be a name.

 

This worked for me.

 

image.png

 

image.png

 

image.png

 

 

 

 

 



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15 REPLIES 15
abm
Super User
Super User

Hi @michalt1 

 

Before I comes up with an answer I have couple of questions:

 

Where does your Excel file stored?

Once the update is done in SharePoint how about next further updates?

Are you using the same Excel file?

Where is your Excel file stored?

Are using new excel file (different filename or same file) every time when you update the SharePoint list?



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Thank you for trying to help! Here are my answers:

 

Where does your Excel file stored?  It is currently stored on sharepoint although if the flow is made easier by it being stored elsewhere this would be fine as well (OneDrive, desktop, etc.)
Once the update is done in SharePoint how about next further updates? Once the updates are made to my sharepoint list, it would be good if the excel file were deleted (or those rows were removed). Not a requirement here though as we could manually delete the excel file later.
Are you using the same Excel file?  It would be a new file pulled daily from ups.com with that day's tracking numbers. But it would always be identical and we could just name the file the same thing each time if necessary.
Are using new excel file (different filename or same file) every time when you update the SharePoint list? We could make sure it is named the same filename each time if this is needed.

Hi @michalt1 

 

Thanks for your reply. Will get back to you soon.

 



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Hi @michalt1 

 

As promised here it is

 

https://youtu.be/5e_sSp88Ft4

 

Please have a look and comment.

 

At the end of the flow you could add the below step to delete the OneDrive file which I haven't mentioned in my video.

 

image.png



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michalt1
Helper I
Helper I

Thank you for the time. The video seemed to jump from adding the action to Create Table to having that action and the List Rows present in table action as well (around minute 5:51 where it jumps to you testing). Sorry but I think I missed something so not sure what goes here or why I am getting an error:

 

michalt1_0-1679684345124.png

 

Hi @michalt1 

 

image.png

 

 

Above for the List rows present in a table > For setting the Table name, place the cursor under the text box and click custom value and enter 'TrackingDetails'



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michalt1
Helper I
Helper I

Sorry for my delay as I was OOO. I figured out the first part creating the table and realized I needed to rename the tab on my Excel to "Sheet1" for this to work (I am downloading the CSV from an external source so it's automatically named something else). Struggling a bit to make this work for my specific use case but will keep playing around here.

Hi @michalt1 

 

You don't need to rename the "Sheet1". Change the formula to use your sheet name.

 

Thanks



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michalt1
Helper I
Helper I

Each time I download data from UPS.com the sheet is named something different (that day’s date + other characters) 😉

Hi @michalt1 

 

Solved: How to get excel worksheet names in a list variabl... - Power Platform Community (microsoft....

 

Once you get the worksheet name then pass this as a variable substitution in your formula.

 

Thanks



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michalt1
Helper I
Helper I

Awesome tip! Ok I added this action before creating the table but not got this error at the "create table" stage:

 

The argument is invalid or missing or has an incorrect format.
clientRequestId: fc418816-008e-431b-a97a-303d2028e597
serviceRequestId: 6f070652-e543-4369-bc63-e67fbc78cc45;624b73b3-697b-421d-921c-93b8b68fbf9c

 

I modified the table range to include that variable (maybe that was wrong?)

 

michalt1_0-1680703042830.png

 

 

 

Here is the raw input for table range when I tested it (I see it did pull the name of the particular worksheet I added):

 

=OFFSET(040423023-456879123!A1,0,0,SUBTOTAL(103,040423023-456879123!$A:$A),3)

Hi @michalt1 

 

 I can see you your worksheet name is some sort of id?

 

=OFFSET(040423023-456879123!A1,0,0,SUBTOTAL(103,040423023-456879123!$A:$A),3)

 

Open the excel file and find out. Thought it should be a name.

 

This worked for me.

 

image.png

 

image.png

 

image.png

 

 

 

 

 



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michalt1
Helper I
Helper I

Set it up exactly that way and still showing an error. Does it matter if CSV vs excel?

 

michalt1_1-1680709106735.png

 

 

 

 

michalt1_0-1680709021527.png

 

Hi @michalt1 

 

Yes you can only use this for Excel files.

 

Thanks



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michalt1
Helper I
Helper I

using excel so not sure the issue 😞

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