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P00118510
Helper I
Helper I

attachment to list using Flow

Hi everyone, 

 

I've been tasked with creating a time tracker and approval process for my organization. The basics are: around 130 employees, 6 managers; the employees are exempt and non-exempt; clock in and clock out everyday (clock in and out for lunch as well for the non-exempt employees). The clock in and and out methods will be via smartphone or if smartphone not an option then at computer. For the days employee is out, they will have to submit an absence form. Therefore at end of week all clock ins plus any absence forms (if applicable) will equal 40 hours. 

 

I created a SharePoint list (TimeTracker) and a document library (TimeTrackerDepositoryLibrary) for document storage. I also created a button that will trigger the process for clock in and out. I also added a file option attachment to the trigger. Then created the flow to update the list and attach a file to the same record if any. After than notifications go out. 

 

For the life of me I cannot figure out how to get the file attachment to update or to be created/attached to the sharepoint list or the library with the user's record. What am I doing wrong? 

 

I see that there are options to have that file attachment processed thru PowerApps or thru e-mail but I do not want the users to go thru either of those methods. 

 

I'm trying to figure out the attachment problem from above and then will move on to the other aspects of the process such as overtime flags, overtime approval, e-mails to managers for approval of work week hours, etc....

 

Please help with the attachment issue. 

1 ACCEPTED SOLUTION

Accepted Solutions
AKRogers
Helper V
Helper V

Hi @P00118510

 

Let me know if I'm understanding the gist of this correctly or if I've missed a step that you need: Users can add file content on the trigger, and you're creating a new SharePoint item that you'd like that file to be attached to? 

The steps for this are pretty straightforward, but the trick is that the SharePoint item needs to be created first.  After that, use an Add attachment action where the ID comes from the previous Create item action.  The File Content is just the "File Content" from your trigger.  Take a look:

CreateItemAttachment_111319.png

 

I hope that helps!

 

Ashley

 

If this response provided an answer to your question please mark it as a solution so that others can find it.

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4 REPLIES 4
AKRogers
Helper V
Helper V

Hi @P00118510

 

Let me know if I'm understanding the gist of this correctly or if I've missed a step that you need: Users can add file content on the trigger, and you're creating a new SharePoint item that you'd like that file to be attached to? 

The steps for this are pretty straightforward, but the trick is that the SharePoint item needs to be created first.  After that, use an Add attachment action where the ID comes from the previous Create item action.  The File Content is just the "File Content" from your trigger.  Take a look:

CreateItemAttachment_111319.png

 

I hope that helps!

 

Ashley

 

If this response provided an answer to your question please mark it as a solution so that others can find it.

If you found this helpful, consider giving it a thumbs up!

P00118510
Helper I
Helper I

Thank you so much. 

 

I changed "File Content" in the trigger button to say "Add attachment" and I couldn't find in the "Create File" action item. I changed it back to "File Content" per your screenshots and it worked. Thank you again 🙂

 

Any ideas how to assign managers to these employees and have weekly reports (not daily) sent out to them for approval of hours worked and copy of attachments with same absence forms?

Anonymous
Not applicable

Capture.JPG

The -File Content- choice does not show up for me in the -Dynamic content- choice list for me.  Why is it not showing me that choice?

 

Thanks, Ashley!

 

    This doesn't work for me. When I add the "File Content" to the "File Content" in the "Add Attachment" action, the flow works, and it looks like the file gets attached, but the file will always have the "Something went wrong" error message when opened. In your case, if you go to the SPO item, can you open the file properly?

 

     I also tried adding the "triggerBody()['file']['contentBytes']" there instead and still no luck. Any ideas anyone?

 

Thanks, in advance!

 

Steve in Spain

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