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lcdelgado
Post Patron
Post Patron

two different expiration dates to send email notifications.

Hello everyone! I need to create a flow that sends email notifications when pads expire, and Battery expire. before 30 days reminder, I was trying to follow some examples but not luck! I really appreciate if someone can help me on this matter, Thank You 🙂

1 ACCEPTED SOLUTION

Accepted Solutions
Nived_Nambiar
Super User
Super User

Hi @lcdelgado 

 

For easy explanation, i have developed a sample flow along with a list (which can be considered as AED list)

List

Nived_Nambiar_0-1680108835436.png

 

It has two products with their respective expiration date.

 

Now the flow is designed like this 

Nived_Nambiar_1-1680108889262.png

 

 

Let's go through each step one by one, 

 

1. Use get items to get all items from AED list [ remember, by default, get item can pull upto 100 items by default, but you can change via trigger settings :)]

 

2. Next loop through each item, inside the loop, follow below steps 

    

    2a. Use condition with condition like below

Nived_Nambiar_2-1680109035386.png

 

expression: 

div(sub(ticks(formatDateTime(items('Apply_to_each')?['ExpiryDate'])),ticks(formatDateTime(utcNow(),'yyyy-MM-dd'))),864000000000)
 
this expression calculates the difference between dates in terms of days
if it is equal to 30, in yes branch we can set to send an email. 
 
Nived_Nambiar_4-1680109199405.png

 

 
Email format i have used 
 
Nived_Nambiar_3-1680109116241.png

 

 

Nived_Nambiar_5-1680109225304.png

 

So by single flow you can send expiration emails for different products 🙂

 

 

Hope this helps 🙂

Mark it as solution if it resolves your query

View solution in original post

13 REPLIES 13
Nived_Nambiar
Super User
Super User

Hi @lcdelgado 

 

You can use scheduled flow which runs daily and check if the expiration is date is 30 days ahead of today's date. if yes, you can send an email using send email action.

 

Hope it helps 🙂

 

Let me know if you need any help 🙂

 

you mean like having two flows for each expiration dates?

I think I'm following you! Thank You

Nived_Nambiar
Super User
Super User

Hi @lcdelgado 

 

Could you tell me more about the usecase which you are automating ?

 

sure, I have a AED list inspection, we should use this list to do an inspection of all the AED equipment we have, that's why I have more than one expiration dates because the AED have multiple pieces to inspect like pads and battery.

Nived_Nambiar
Super User
Super User

So for every part, you need to send a seperate expiration reminder mail ?

 

lcdelgado
Post Patron
Post Patron

well I'm not sure if I have to do separate or can be together in just one flow.

Nived_Nambiar
Super User
Super User

So just to confirm,

 

You have AED list in sharepoint having different items in that where each item represent each component, 

each component has an expiration date and you need to send an email when the expiration date is 30 days from today's date

 

Let me know if i am right or wrong 🙂

You couldn't have explained it better 👍

Nived_Nambiar
Super User
Super User

Hi @lcdelgado 

 

For easy explanation, i have developed a sample flow along with a list (which can be considered as AED list)

List

Nived_Nambiar_0-1680108835436.png

 

It has two products with their respective expiration date.

 

Now the flow is designed like this 

Nived_Nambiar_1-1680108889262.png

 

 

Let's go through each step one by one, 

 

1. Use get items to get all items from AED list [ remember, by default, get item can pull upto 100 items by default, but you can change via trigger settings :)]

 

2. Next loop through each item, inside the loop, follow below steps 

    

    2a. Use condition with condition like below

Nived_Nambiar_2-1680109035386.png

 

expression: 

div(sub(ticks(formatDateTime(items('Apply_to_each')?['ExpiryDate'])),ticks(formatDateTime(utcNow(),'yyyy-MM-dd'))),864000000000)
 
this expression calculates the difference between dates in terms of days
if it is equal to 30, in yes branch we can set to send an email. 
 
Nived_Nambiar_4-1680109199405.png

 

 
Email format i have used 
 
Nived_Nambiar_3-1680109116241.png

 

 

Nived_Nambiar_5-1680109225304.png

 

So by single flow you can send expiration emails for different products 🙂

 

 

Hope this helps 🙂

Mark it as solution if it resolves your query

This is much better! I need to change my list, Thank you 😊

Nived_Nambiar
Super User
Super User

Hi @lcdelgado 

 

Glad to know it helped you 

 

You can make changes in flow and expression accordingly as per your list ☺️

Hello! Can you show me your flow? I'm having trouble doing mine here 🙄, thank in advance🙂

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