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Data Privacy Compliance

Index:

Power Apps Community and Privacy

Power Automate Community and Privacy

Copilot Studio Community and Privacy

Power Pages Community and Privacy

Power Apps Community and Privacy

When data is collected, we want to make sure it’s the right choice for you. To help you as an end user and a participant of this community to exercise your Data Subject Request (DSRs) rights under General Data Protection Regulation we provide the following functionalities. The below sections explain step by step process on how you can view, edit and delete your personal data (customer data). To learn more about the data collected by Microsoft and it’s use please view the Microsoft Privacy Statement.

As part of operating the community platform, we will share your data with third party providers. By accepting the terms of Community you agree to such data sharing. For more information on the type of data that will be collected and shared, please scroll down below.

View and Export personal data

To view all your data collected by Power Apps Community:

  1. Navigate to Power Apps Community (https://powerusers.microsoft.com/t5/PowerApps-Community/ct-p/PowerApps1).

  2. Sign in by clicking “Sign in” link.

  3. Once logged in, click on User Name and select “My Profile” link.

    4. GDPR Profile Page

  4. You can view all personal data related to your activity with the Power Apps Community.

    5. GDPR View Profile Page

  5. You can navigate and edit items or save the pages through browser as needed.

  6. User can also export their personal data in json format using below steps:

    1. Navigate to "My Settings".
      2. GDPR MySettings
    2. Select “Personal information” from the left menu.
      3. GDPR Personal Information
    3. Scroll to bottom of the page and click on Downloads links as indicated below:
      4. GDPR Download Information

In addition to personal data collected here, we also capture end user’s interaction with the service, which includes the following:

  1. Visits
  2. Visits per Geo
  3. Registration Date
  4. Most recent sign in
  5. Total sign ins
  6. Total minutes online
  7. Last visit IP address
  8. Last logged in IP address
  9. Roles
  10. Search Terms
  11. Device Type
  12. OS/Browser config data
  13. Page views
  14. Bulk Data Location
  15. Rank
  16. Badges earned

Personal data described above is controlled by the organization that owns your domain. You need to contact your organizational administrator to manage these personal data. Admins can put in export request through Microsoft provided Admin portal and a link will be available to them to download your data in less than 30 days.

Delete personal data

Personal data can be edited as mentioned above, but cannot be deleted unless you request for account closure for your Azure Active Directory account.

Account Closure

Upon closure of Azure Active Directory account, done by your organizational administrator, your account with Power Apps Community is also closed and all personal data is deleted permanently.

Note: If you have questions or concerns around your personal data, you can always contact Microsoft by using our web form. We will respond to requests within 30 days.

Power Automate Community and Privacy

When data is collected, we want to make sure it’s the right choice for you. To help you as an end user and a participant of this community to exercise your Data Subject Request (DSRs) rights under General Data Protection Regulation we provide the following functionalities. The below sections explain step by step process on how you can view, edit and delete your personal data (customer data). To learn more about the data collected by Microsoft and it’s use please view the Microsoft Privacy Statement.

As part of operating the community platform, we will share your data with third party providers. By accepting the terms of Community you agree to such data sharing. For more information on the type of data that will be collected and shared, please scroll down below.

View and Export personal data

To view all your data collected by Power Automate Community:

  1. Navigate to Power Automate Community (https://powerusers.microsoft.com/t5/Microsoft-Power-Automate/ct-p/MPACommunity).

  2. Sign in by clicking “Sign in” link.

  3. Once logged in, click on User Name and select “My Profile” link.

    4. GDPR Power Automate Mysettings Option

  4. You can view all personal data related to your activity with the Power Automate Community.

    5. GDPR View Profile Page

  5. You can navigate and edit items or save the pages through browser as needed.

  6. User can also export their personal data in json format using below steps:

    1. Navigate to "My Settings".
      2. GDPR Navigate Mysettings
    2. Select “Personal information” from the left menu.
      3. Personal Information
    3. Scroll to bottom of the page and click on Downloads links as indicated below:
      4. Download Information

In addition to personal data collected here, we also capture end user’s interaction with the service, which includes the following:

  1. Visits
  2. Visits per Geo
  3. Registration Date
  4. Most recent sign in
  5. Total sign ins
  6. Total minutes online
  7. Last visit IP address
  8. Last logged in IP address
  9. Roles
  10. Search Terms
  11. Device Type
  12. OS/Browser config data
  13. Page views
  14. Bulk Data Location
  15. Rank
  16. Badges earned

In order to retrieve these personal data, users are encouraged to do the following based on their account type:

Azure Active Directory Users

Personal data described above is controlled by the organization that owns your domain. You need to contact your organizational administrator to manage these personal data. Admins can put in export request through Microsoft provided Admin portal and a link will be available to them to download your data in less than 30 days.

Microsoft Account

Navigate to Microsoft Privacy Portal https://account.microsoft.com/privacy/.

Edit and Delete personal data:

To edit your data collected by Power Automate Community:

  1. Navigate to Power Automate Community (https://powerusers.microsoft.com/t5/Microsoft-Power-Automate/ct-p/MPACommunity).

  2. Sign in by clicking “Sign in” link.

  3. Once logged in, click on User Name and select “My Settings” link.

    4. Profile

  4. You can edit/remove personal data related to your activity with the Power Automate Community.

    5. Edit Profile

  5. You can navigate and edit items or save the pages as needed.

* Please note:

Delete request received from Microsoft Privacy Portal will be considered as discontinuation of your service with Power Automate Community. Your account with Power Automate Community is closed and all personal data is deleted permanently.

Account Closure

Azure Active Directory Users

Upon closure of AAD account, done by your Tenant administrator, your account with Power Automate Community is also closed and all PII data is deleted permanently.

Microsoft Account

Upon closure of MSA account, which can be done from Microsoft Privacy Portal, your account with Power Automate Community is also closed and all PII data is deleted permanently.

Note: If you have questions or concerns around your personal data, you can always contact Microsoft by using our web form. We will respond to requests within 30 days.

Copilot Studio Community and Privacy

When data is collected, we want to make sure it’s the right choice for you. To help you as an end user and a participant of this community to exercise your Data Subject Request (DSRs) rights under General Data Protection Regulation we provide the following functionalities. The below sections explain step by step process on how you can view, edit and delete your personal data (customer data). To learn more about the data collected by Microsoft and it’s use please view the Microsoft Privacy Statement.

As part of operating the community platform, we will share your data with third party providers. By accepting the terms of Community you agree to such data sharing. For more information on the type of data that will be collected and shared, please scroll down below.

View and Export personal data

To view all your data collected by Copilot Studio Community:

  1. Navigate to Copilot Studio Community (https://powerusers.microsoft.com/t5/Power-Virtual-Agents-Community/ct-p/PVACommunity)).

  2. Sign in by clicking “Sign in” link.

  3. Once logged in, click on User Name and select “My Profile” link.

    4. GDPR PVA MyProfile option

  4. You can view all personal data related to your activity with the Copilot Studio Community.

    5. GDPR PVA About Page

  5. You can navigate and edit items or save the pages through browser as needed.

  6. User can also export their personal data in json format using below steps:

    1. Navigate to "My Settings".
      2. GDPR PVA MySettings
    2. Select “Personal information” from the left menu.
      3. GDPR PVA PersonalInfo
    3. Scroll to bottom of the page and click on Downloads links as indicated below:
      4. Download Information

In addition to personal data collected here, we also capture end user’s interaction with the service, which includes the following:

  1. Visits
  2. Visits per Geo
  3. Registration Date
  4. Most recent sign in
  5. Total sign ins
  6. Total minutes online
  7. Last visit IP address
  8. Last logged in IP address
  9. Roles
  10. Search Terms
  11. Device Type
  12. OS/Browser config data
  13. Page views
  14. Bulk Data Location
  15. Rank
  16. Badges earned

Personal data described above is controlled by the organization that owns your domain. You need to contact your organizational administrator to manage these personal data. Admins can put in export request through Microsoft provided Admin portal and a link will be available to them to download your data in less than 30 days.

Delete personal data

Personal data can be edited as mentioned above but cannot be deleted unless you request for account closure for your Azure Active Directory account.

Account Closure

Upon closure of Azure Active Directory account, done by your organizational administrator, your account with Copilot Studio Community is also closed and all personal data is deleted permanently.

Note: If you have questions or concerns around your personal data, you can always contact Microsoft by using our web form. We will respond to requests within 30 days.

Power Pages Community and Privacy

When data is collected, we want to make sure it’s the right choice for you. To help you as an end user and a participant of this community to exercise your Data Subject Request (DSRs) rights under General Data Protection Regulation we provide the following functionalities. The below sections explain step by step process on how you can view, edit and delete your personal data (customer data). To learn more about the data collected by Microsoft and it’s use please view the Microsoft Privacy Statement.

As part of operating the community platform, we will share your data with third party providers. By accepting the terms of Community you agree to such data sharing. For more information on the type of data that will be collected and shared, please scroll down below.

View and Export personal data

To view all your data collected by Power Pages Community:

  1. Navigate to Power Pages Community (https://powerusers.microsoft.com/t5/MPP-Community/ct-p/MPPCommunity).

  2. Sign in by clicking “Sign in” link.

  3. Once logged in, click on User Name and select “My Profile” link.

    4. GDPR Power Pages Profile Page

  4. You can view all personal data related to your activity with the Power Pages Community.

    5. GDPR View Profile Page

  5. You can navigate and edit items or save the pages through browser as needed.

  6. User can also export their personal data in json format using below steps:

    1. Navigate to "My Settings".
      2. GDPR Navigate Mysettings
    2. Select “Personal information” from the left menu.
      3. GDPR Personal Information
    3. Scroll to bottom of the page and click on Downloads links as indicated below:
      4. GDPR Download Information

In addition to personal data collected here, we also capture end user’s interaction with the service, which includes the following:

  1. Visits
  2. Visits per Geo
  3. Registration Date
  4. Most recent sign in
  5. Total sign ins
  6. Total minutes online
  7. Last visit IP address
  8. Last logged in IP address
  9. Roles
  10. Search Terms
  11. Device Type
  12. OS/Browser config data
  13. Page views
  14. Bulk Data Location
  15. Rank
  16. Badges earned

Personal data described above is controlled by the organization that owns your domain. You need to contact your organizational administrator to manage these personal data. Admins can put in export request through Microsoft provided Admin portal and a link will be available to them to download your data in less than 30 days.

Delete personal data

Personal data can be edited as mentioned above, but cannot be deleted unless you request for account closure for your Azure Active Directory account.

Account Closure

Upon closure of Azure Active Directory account, done by your organizational administrator, your account with Power Pages Community is also closed and all personal data is deleted permanently.

Note: If you have questions or concerns around your personal data, you can always contact Microsoft by using our web form. We will respond to requests within 30 days.