Gallery TemplateFill If Statement using Sharepoint List Values

[Backbeat]

I am using an IF Statement to hightlight Gallery Items (source SharePoint List)

     1) Fill LightBlue if Selected:   If(ThisItem.IsSelected, LightBlue)

     2) Fill LightGray based on conditional values (text) from a 2nd sharepoint List

I hard coded the values I wanted to pick up from the 2nd list in the If Statement and it works fine.   If (field = "abc", lightGray, field = "def", LightGray, thisitem.isselected, LightBlue)

In this case this is mimicing if I had found 2 records in List2 filtered by user in the list with the target field having values "abc" in the column on one record and "def" in a 2nd record.   

There are approx 20 Items in the gallery (from SP List 1), and we might have say 2-6 of the items in the gallery1 for a user also on the sharepoint list 2. 

The Items on the gallery come from sharepoint list 1 (20 Items).   

On sharepoint list2 we a column for the user  and another column for the target field  we want to use conditionly in the If statement in the Template Fill, so we can show the matching items found in list 2 in LightGray.   The SP List 2 would have records for number of users, it would filter for the user logged in and capture all of the values for the that we wanted to find matching on List1.

How should I incorporate the Sharepoint List column values instead of hard coding the values in the formula?    

Lookup, Switch, Filter, Collect ???  I am a newbie, so looking for some guidance.

[mdevaney]

@Backbeat 

I want to make sure I understand the scenario so I am going to restate it in my own words.  You didn't give any column names so I am going to make them up.

There are 2 galleries with the following behaviour:

• Gallery1 - the user clicks on a gallery item to control the output of Gallery2.  Columns there is one column named [Category]
• Gallery2 - rows matching the selection in Gallery1 are highlighted in LightGray.  this gallery is filtered for the user logged in. There are 3 columns named [Item, Category, User Email]

Input the following code in the TemplateFill property of Gallery2 to highlight all records having the same Category as the selected record in Gallery1.

If(ThisItem.Category=Gallery1.Selected.Category,LightGray,White)

Your second requirement was to filter Gallery2 by the current user.  You can obtain the email of the current User with the function below assuming they are logged into O365.

User().Email

Put this code in the Items property of Gallery2 to show only records for the current user.  This assumes you have a column named Email in your SPList2

Filter(SPList2,Email=User().Email)

If you apply the methods from this example you should be able to get the desired result in your own galleries.  Best of luck! 

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

[Backbeat]

The scenario is a little different, I did not explain it well.

There is only 1 gallery ( Source : Sharepoint list1 = COEs) that has 20 items and I have two different colors in play in the gallery.   Gray if I find a match on the 2nd sharepoint list (Sharepoint List2 = Joins), and Blue if selected:

Hardcoding the the two matches I used this formula for TemplateFill and I it renders as we want.

If(CoEGuid = "abc",LightGray,CoEGuid = "def",LightGray, ThisItem.IsSelected,LightBlue)

In the Join Sharepoint2 List Joins there are Columns for 

Name, COE Guid (to match on), email, SAPID

In order to get the CoEGuid to match from the Joins Sharepoint List we want to filter for the user (we have variables for email and SAPID to match on) and collect the CoEGuids to hightlight in the gallery.  In this scenario I found two matches out of gallery to highlight in Gray.   For another user there could none to twenty matches depending on the data in Sharepoint List 2.

[mdevaney · Accepted solution]

@Backbeat
From your most recent post I understand there is a single gallery and you want to highlight in LightGray when one or more matches are found for the current item’s CoEGuid in ‘SharePointList2’. Put this code in your TemplateFill:

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

Of course, you could do this for all your join fields including email and SAPID.

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, CountIf(SharePointList2,email=ThisItem.email)>0,LightGray, CountIf(SharePointList2,SAPID=ThisItem.SAPID)>0,LightGray, ThisItem.IsSelected,LightBlue)

I am assuming here that the matching column names are the same in SharepointList1 and SharepointList2. You’ll need to make some slight changes to the ThisItem references if they are different.

Let me know if it works. I am typing from a phone so unfortunately I could not format this post very neatly 🙂

—-
Please Accept as Solution if this post answered your question so others may find it more quickly. If you found this post helpful consider giving it a Thumbs Up.

[Backbeat · Accepted solution]

@mdevaney 

That worked, amazing.   I am just getting in how to use the functions and that would taken me a long to find and stumble onto.  Worked perfectly, and finding this solution and forum

---

@mdevaney wrote:
@Backbeat
From your most recent post I understand there is a single gallery and you want to highlight in LightGray when one or more matches are found for the current item’s CoEGuid in ‘SharePointList2’. Put this code in your TemplateFill:

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

Of course, you could do this for all your join fields including email and SAPID.

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, CountIf(SharePointList2,email=ThisItem.email)>0,LightGray, CountIf(SharePointList2,SAPID=ThisItem.SAPID)>0,LightGray, ThisItem.IsSelected,LightBlue)

I am assuming here that the matching column names are the same in SharepointList1 and SharepointList2. You’ll need to make some slight changes to the ThisItem references if they are different.

Let me know if it works. I am typing from a phone so unfortunately I could not format this post very neatly 🙂

—-
Please Accept as Solution if this post answered your question so others may find it more quickly. If you found this post helpful consider giving it a Thumbs Up.

---

is just a wonderful first step on my journey 🙂 .

[Backbeat]

There is a part 2 :).

In the Join list there will be records from other users, can I incorporate another condition to filter the Join records by matching on text values such as email or Unique ID?

Here is the formula that is working now.

If(CountIf(SharePointList2,CoEGuid=ThisItem.CoEGuid)>0,LightGray, ThisItem.IsSelected,LightBlue)

This shades the item in the gal gray when the item CoEguid is found in a record in Join SP list.   

I want an additional condition to only Countif user email, name, or id is a match.  So the user only see items shaded associated to him.

[mdevaney]

@Backbeat 

Hello again, I'm back for round 2

From reading your latest message I understand that now you would only like to show the current user's records in the Gallery instead of all records for all users.  Any rules we created to highlight the data should remain the same.  Doing this will be no problem at all!

First, we must select a unique identifier for the User.  I like to use the user's email because there is a very simple function we can use to obtain it from PowerApps and because there can only be one user per email.

User().Email

Go to your Gallery2 and change the Items property to the following code.  This assumes your SharepointList2 has a single-line text column named email.

Filter(SharepointList2,email=User().Email)

Now your gallery will only be showing only records for the current user.  Easy peasy!

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."

[Backbeat]

@mdevaney 

If(CountIf(Filter(CoEJoins,HCLEmail=User().Email),CoEGuid=ThisItem.CoEGuid)>0,LightGray,ThisItem.IsSelected,LightBlue)

Worked :), but I nested the user conditional within the FillTemplate as I only have the one gallery.

If(CountIf(Filter(CoEJoins,HCLEmail=User().Email),CoEGuid=ThisItem.CoEGuid)>0,LightGray,ThisItem.IsSelected,LightBlue)

There is a part 3 🙂

In the Joins Sharepoint List where we pick up which item to highlight, and filter by current user email... (so sweet),  there is an additional field to filter by.   This is not a text field currently, it is a Yes / No binary choice field.    The attribute is IsDirty, and if IsDirty = No I want to consider the record.   If IsDirty is set to yes, we will filter it out like we did on the other user records.

I assume we will put this filter condition within this statement, and since its not text, we may have to handle it differently?

Thanks so much, you really are giving me a leg up in my first efforts.

[mdevaney · Accepted solution]

@Backbeat 

My read of your issue is you only want to show an item when IsDirty equals no.  Here's your original code.

If(
    CountIf(Filter(CoEJoins,HCLEmail=User().Email),CoEGuid=ThisItem.CoEGuid)>0,
    LightGray,
    ThisItem.IsSelected,
    LightBlue
)

I would make the following change assuming IsDirty is a column in CoEJoins

If(
    CountIf(Filter(CoEJoins,HCLEmail=User().Email,IsDirty=false),CoEGuid=ThisItem.CoEGuid)>0,
    LightGray,
    ThisItem.IsSelected,
    LightBlue
)

---
Please click "Accept as Solution" if my response helped to solve your issue so that others may find it more quickly. If your thought the post was helpful please give it a "Thumbs Up."