Hello!
I am trying to seek advice regarding a way to filter by table headings, rather than specific items within rows. I've been working on an attendance application for awhile, and I see some cool one's on YouTube that I'm curious as to how they created.
Some points/information:
1. I'm using OneDrive for Business as the data source.
2. Keiki = Children, Makua = Parent, Kumu = Teacher. These are Hawaiian words.
3. I have a Datepicker and also a text box that reflects it's selection via text.
4. The way I've written up the logic is incredibly tedious and I'm thinking there's a much easier way to do this.
Here's what I have: (note the dates are old as I've focused my time on other applications within the past few months. This will be changed to recent dates soon.) I'm sure the filter doesn't need a million things either, I definitely could probably reduce this to filtering 1-2 things?
I've also had to add a column for every single date that we need to track attendance for. Is there an easier way to do this?
If(Label1.Text = "1/22/2018",
Patch(Table2, First(Filter(Table2,
ProgramName = DataCardValue5.Text && KumuName = DataCardValue3.Text && NHEPCenter = DataCardValue4.Text && DayOfWeek= DataCardValue6.Text && MakuaLastName = DataCardValue8.Text && MakuaFirstName = DataCardValue7.Text)), {January_22: Dropdown3.Selected.Value, January_22_Curriculum: Dropdown4.Selected.Value}));
I would then have to write all that is above over every single time to reflect the next date.
Thanks for your help, the way I've written it up WORKS, however, it's super tedious and repetitive.
Solved! Go to Solution.
Hi @AustinC
>> I've also had to add a column for every single date that we need to track attendance for.
If possible, I would encourage you NOT to add a column for every single date that you need to track attendance for. It's far better to store the dates as rows in a table. It isn't really possible to filter by table headings. The answer here by @CarlosFigueira highlights the complexity of the formulas we would need to use when the data values are in columns
https://powerusers.microsoft.com/t5/General-Discussion/Dynamic-Collect-column-name/m-p/60753/highlig...
I would recommend that you normalize your data structure to 'third normal form' - you'll find plenty of articles on the web that can do a better job of explaining this than I can. This article on 'first normal form' highlights the problems of a customer table that contains the columns 'Telephone number 1' and 'Telephone number 2', and also describes how you can fix this. Conceptually, this is the same as your 'Table2' with the columns 'January_22' and 'January_22_Curriculum'.
https://en.wikipedia.org/wiki/First_normal_form
If you post more details about your data structure (eg - what are you storing in the Jan_22 column, what data does Dropdown3 contain) , I'm sure someone here can offer more advice.
Thanks for all of your feedback and hilarious commentary. I'm not sure if First Normal Form would be the answer to tracking attendance, as every attendance entry would contain a new row with student attendance? Unless I am misunderstanding that. I do see how it would simplify the problem in it's entirety, because I could just have a PATCH function with the insertion of data into a Date Attended column... That would solve my problem, however, would create a new one by there being many entries.
@SmartMeter, I have some experience working with Heidi SQL, but mainly as a hobby. I have never tried to run strictly My SQL, though, so not sure how different it is.
I also never thought about multiple tables, as I thought Powerapps didn't support it. It seems like using SQL with multiple tables could definitely be the most beneficial in the long run:
https://powerusers.microsoft.com/t5/General-Discussion/Syntax-for-joining-tables/td-p/61387 shows a way to join it. I just need to try and put it into practice.
Thanks for all of your help!
I forgot to add. In the column curriculum, a teacher requested an option to select which week of curriculum they taught that day. They have 20-40 weeks of curriculum, and I couldn't think of a better way to track it.
Maybe you are right with First Normal Form... Maybe I should PATCH a new row with a simple date and curriculum column, rather than manually entering in every date for the rest of the year and future years.
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