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Bigshow
Helper II
Helper II

How do I Make a PDF searchable - Sharepoint OCR

Hi

 

we receive a large number of documents which need to be scanned in and stored in Sharepoint but they need to be searchable. So my idea was to use the computer vision API.

But I can’t see a way to do this 

 

this is the way I visualise the flow working 

 

email received in shared mailbox

Pdf attachment copied to sharepoint

computer vision api scans document 

Document tags

saved in sharepoint

document is searchable 

 

Is this possible? 

thank you in advance 

3 REPLIES 3
Anu_Gupta
Community Support
Community Support

If I understood correctly, You are successfully able to save PDF's in SharePoint using Flow. 

Are you facing the problem, when viewing the PDF's in SharePoint, as the document is not searchable? 

 

Have you tried to upload a PDF doc manually and check if that is searchable? Please share a Screenshot of it.

Bigshow
Helper II
Helper II

The problem is that some of the pdfs are scanned images of documents.

Hi,

You need to perform OCR on the PDF documents - This post details how to automatically OCR PDF documents added to SharePoint document library: https://blog.encodian.com/2019/10/automatically-ocr-pdf-documents-added-to-a-sharepoint-library/

You may also wish to use the 'Get PDF Document Information' action to check whether the PDF document has got a text layer... if it hasn't then perform OCR if it does don't do anything.

Reference:

OCR a PDF Document: https://support.encodian.com/hc/en-gb/articles/360012686653-OCR-a-PDF-Document

Get PDF Document Information: https://support.encodian.com/hc/en-gb/articles/360002949358-Get-PDF-Document-Information

HTH

Jay

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