Hi,
I am using SharePoint OOTB task list in classic UI. I am aware that the recurring task is something not availabe in the ootb task list. I have a frequency choice column with choices: Annually, Monthly, Semi Annually and Quarterly. Also a flow that triggers when a task is marked as completed, when ran, it creates another task with metadata of the competed task and a new due date based o frequency value. Below is the screenshot.
Above is the flow for case when status is completed and frequency is Monthly.
Due Date formula:
Solved! Go to Solution.
HI @Anonymous ,
Do you want to create recurrence tasks using trigger Recurrence?
Please just add the trigger Recurrence, then get items from the Tasks list.
Add a Switch cases for each frequency so that you won’t need to create several flows for each remaining frequency value.
Under each case, add corresponding function to create recurrence tasks.
The function used in the Due date field is (got monthly frequency):
addDays(startOfMonth(addToTime(items('Apply_to_each')?['DueDate'],1,'Month')),sub(dayOfMonth(items('Apply_to_each')?['DueDate']),1),'yyyy-MM-dd')
Best regards,
Mabel
HI @Anonymous ,
Do you want to create recurrence tasks using trigger Recurrence?
Please just add the trigger Recurrence, then get items from the Tasks list.
Add a Switch cases for each frequency so that you won’t need to create several flows for each remaining frequency value.
Under each case, add corresponding function to create recurrence tasks.
The function used in the Due date field is (got monthly frequency):
addDays(startOfMonth(addToTime(items('Apply_to_each')?['DueDate'],1,'Month')),sub(dayOfMonth(items('Apply_to_each')?['DueDate']),1),'yyyy-MM-dd')
Best regards,
Mabel
This requirement comes up a lot. Thanks
Hello, I'm trying to achieve a similar result for a Sharepoint Task list but I'd like to duplicate the items based on the recurrence field.
E.G.
I need to insert a tast called Task 1 which has a MONTHLY recurrence. Upon saving, I'd like the flow to create 11 identical tasks along with the one just created, each of them shifted by a month.
Same goes for any other recurrence:
Weekly - 53 times (more or less)
Daily - ~210 (working days)
Semesterly - 2 times
Yearly - 1 time
Is this doable with Microsoft Flow?
Thanks in advance,
Renato
@Renato_LTA hey may be you can setup a checklist template (a separate list) in sharepoint and log all 11 tasks in there, then in your existing flow based on recurrence , you fetch the tasks from template, do apply all-add create item action in there. This way you can create all 11 tasks as long they all are part of the template.
@Anonymous thank you for the quick reply. I'm ok with creating a separate list with all my expected combinations, but I'm not sure to fully understand how I can trigger automatic item creation based on this list.
Can you deepen that?
Thanks in advance
R
I just wanted to add that the fields you choose for the coditions must be the "Status Value" and not just "Status" and "Reocurrence Value" instead of just "Reocurrence" field. It took me a couple of hours to figure this out and I hope it saves some time to the future readers of this solution! Thanks for the suggestion. After this change it worked just fine! I hope microsoft developes the out of the Box possibility of reocurring Tasks and Events soon. I voted in the uservoice.
This formula worded great for recurring monthly update to the date:
Due Date formula:
I need a formula for recurring tasks like Weekly, 2-weekly, monthly, 3-months, semi-annually...
Does somebody have the answer for this?
What do the other formulas look like? Weekly, Annually, etc? I could use those if anyone has them.
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