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kazh
Helper I
Helper I

How to make a list of SharePoint list items in one email?

Hello!

 

We created an automated notification flow to send reminder emails to PIC on our SharePoint Lists.

 

The current flow of ours is a fairly simple recurring flow with some conditions.

kazh_1-1682931568711.png

 

 

Currently, reminder emails are sent to PIC one by one so, if a person is set as PIC for many items, that person receives the same number of reminder emails as the number of items he/she's selected as PIC like below.

 

kazh_0-1682931462313.png

 

We are hoping to improve the flow and aiming at creating an email like below.

 

kazh_2-1682931690738.png

However, to do this, we need to first extract the items with the same PIC from the SharePoint Lists and then, list them up in emails. 

 

There are multiple people who can be set as PIC and new people can be added as well. So, we believe that we need to somehow find the items with the same PIC before the flow but it seems beyond our reach.

 

Is there a way to make it possible?

 

Thank you very much in advance.

 

 

 

 

2 REPLIES 2
jdoss
Responsive Resident
Responsive Resident

Depending on what you have in the Compose within your apply to each, you can either create a string or array variable towards the beginning of the flow (anywhere before the apply to each) and after your compose, append it to the variable. Then, you should have a full list of the items to send. Simply send the email after the apply to each with the variable that now contains all of the items.

kazh
Helper I
Helper I

Thank you for your reply.

 

In compose, I have style for a table and table contents.

kazh_0-1682987901470.png

 

I have actually used filter array outside of apply to each with the same conditions but it didn't work since it sends the same item list to every PICs on the list.

 

I'm thinking of adding some kind of filter to collect the items with the same PIC, then create a list of items.

 

Thank you. 

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