Hi.
I am trying to improve upon a recently built flow which updates a Team List with an asset tag # from an Asset Management List when a team member is assigned to the asset on the Asset Management List. In addition to updating the Team List with the asset tag #, I would like the flow to also remove the asset tag # from the Team List when a team member is unassigned from an asset on the Asset Management List.
I am using Microsoft Lists, if that matters.
Here is the flow as it stands which appears to have worked in terms of updating Team List with asset tag # when a team member is assigned to the asset on the Asset Management List:
Since the iPad Asset Tag column in the Team List is a single line text-type column, I was under the impression that I could use the Null Expression to effectively remove existing data. Perhaps I am over-simplifying it, but I figured we would need to update the "If Yes" condition to update the field with the Null expression:
When I remove a team member from the Asset Management List, the flow successfully executes through the "Yes" condition path however nothing appears to happen on the Team List and the field remains populated:
Any assistance is appreciated!
As a test, I changed the "yes" condition update item to just say "No Device" (without quotation marks) to see if the issue is with the null expression or a larger issue with the "yes" condition path.
The flow successfully completed but, again, no update made to the record on the Team List suggesting it is a larger issue having to do with the "yes" condition path.
One thought - the link that the initial flow uses is:
So, as I understand it, the flow is using the 'Title' from Team List to match to the 'Owner Position' (aka Title) which helps identify the correct line/record on the Team List to update with the asset tag # when a team member is assigned.
If I remove the team member, the 'Owner Position' is now blank on the Asset Management List. Since the flow is set up to use Title-Owner Position to link the lists together, does the blank Owner Position field cause this issue?
On the other hand, I thought the "length" expression, when equals 0 (Yes), would clear data from everyone on the Team List who is not assigned to an asset on the Asset Management List.
The problem isn’t with the null value or even the Update item action, it’s your Get items.
When an action is greyed out like that in a loop, it means the array of items sent to the loop was empty. In other words your Get items isn’t returning any records matching your filter in these scenarios.
Thanks for the response.
This would explain why when I add an employee, there is a record which matches the Title-Owner Position and the flow updates the Team List appropriately but when I remove an employee, there is no longer a record for the flow to find.
I guess a basic question - does the item you use as your filter (i.e. Title-Owner Position) need to match between the lists?
Both lists have a unique "ID" column however when I updated the filter to "ID eq 'ID'", it updates the wrong record in the Team List (i.e. asset #1 assigned to employee #5 but employee #1 line is updated).
Is there a solution to this or have I effectively built a one-directional flow that can update the Team List when someone is assigned but not when someone is unassigned?
Can I see the output of the Get items in a flow run where you are trying to remove the tag?
It may be that there is no data if you delete the record. In that case there may still be a way to achieve what you want with a separate flow & the “When an item is deleted” trigger. But that trigger is often restricted by your IT admin.
Unless you aren’t actually deleting the item & the filter query column just somehow relies on the assigned person column.
Thanks again for the response!
Apologies for using unclear language - we would not be deleting an item entirely off the Asset Management List. Rather, I would clearing data from a single field (which in turn clears 3 other fields) - essentially removing the title of person assigned to an asset and not removing the asset itself from the list entirely.
Here is the screenshot of the 'Get Items' portion of a completed flow where I had unassigned a person from an asset on the Asset Management List:
Some details in case you find them helpful:
Since my filter operates on Title-Owner Position, when I clear Owner Position from the Asset Management List, does this mean there is nothing for the flow to use to update the corresponding column related to the Title on the Team List?
Also, if it helps, here is the 'Get Info' from a successfully completed flow after assigning an asset to someone on the Asset Management List:
EDIT:
"Unless you aren’t actually deleting the item & the filter query column just somehow relies on the assigned person column."
I think this is true - I am using Owner Position on the trigger side which is a lookup column bringing in Title from the Team List. This field is blank until I assign the asset to someone and the field is cleared when we un-assign an asset to someone. So, my flow is unable to identify which record in Team List to update since we have removed the Owner Position data used in the filter query?
Is it possible to have the flow to identify which 'Titles' from the Team List are missing from the 'Owner Position' column on Asset Management List and then clear the 'iPad Asset Tag' column on the Team List for the 'Titles' not found in the 'Owner Position' column on the Asset Management List?
@tbrock_troc @Yes that is possible if you want to routinely run a scheduled flow to check that.
Alternatively, you could create an extra text column for the Owner Position column & have the flow also update that text column whenever someone is assigned/tagged.
That way you can reference that column in your filter query after they are unassigned and when a new person is assigned, the flow will replace the last person in the text column.
Thanks!
Logically, that makes sense to me.
Do you have a recommendation on where I would add this added flow step to copy Owner Position into a text column? Is this a parallel branch after the trigger or an added action in line with the flow?
Do I need to set a condition to prevent the flow copying Owner Position to the text column from triggering the "When Item Is Modified" trigger on a loop?
Here is my first attempt:
The flow checker is warning me of a endless loop potential, so would I need to create some sort of condition for the first update item which copies the Owner Position value to Owner Position2?
Update - been messing around I think I may have gotten it. Will post screenshots up shortly.
@tbrock_troc
I think I was a little confused because of all the blacked out list names, so it was hard to tell what is what on the original post. You should be able to set some trigger conditions on that second flow for the Owner Position 2 update.
If you go to the settings on the trigger action you should be able to add something like...
@not(equals(triggerOutputs()?['Owner_Position'], null))
And in another trigger condition
@not(equals(triggerOutputs()?['Owner_Position'], triggerOutputs()?['Owner_Position2']))
Just double check that is the exact wording & format for the column names. You can hover over the dynamic content for those on any action to see their back-end names.
But that should prevent the update flow from triggering if the duplicate column is already equal to the original or if the original column doesn't have a value.
Spoke a little prematurely - I am definitely close. Having assigned someone to an asset and then unassigned them from the asset, the only issue I see is that the flow appears to have been triggered 3x when I assigned them before I un-assigned them.
Here is the flow:
Having assigned 1 person to an asset and then un-assigning them, the flow updated the iPad Asset Tag field for that person with the asset tag # and then removed it.
As I mentioned earlier, the only issue appears to have been that the flow ran 3x when I had assigned the person to an asset and am curious whether un-assigning the person is what stopped the flow from looping continuously.
What would I need to do to stop the flow from continuously triggering itself?
Thanks for response. I think I missed your last response while taking screenshots of the current flow as I have it.
Let me look into applying the changes you suggested. I assume this would be in place of the condition I have set right after the trigger?
Exactly. And I do sometimes include an extra condition action that double checks the trigger conditions just incase.
Ok - so here are the updates:
Owner Position back-end column name
Owner Position2 back-end column name
Trigger Settings - Conditions
I have also removed the condition after the trigger for now.
I attempted to test it by assigning someone to an asset, however it does not look like my flow is now triggering. Also, I tried re-submitting the flows from my last update where I almost had it but those are not re-triggering either.
So, I am guessing I messed up the trigger conditions somehow.
EDIT - I just noticed that I am missing the 0 from the "CurrentOwner" backend name for Owner Position. I have updated the trigger conditions but it is still not re-triggering the previous flows.
EDIT 2 - added "body/" to the column references in trigger conditions and was able to re-trigger the flow and it successfully ran.
Here are some updates from testing:
Initial Assignment - Owner Position & Owner Position2 both null
Removing Assignment - Owner Position is null but Owner Position2 still has data
Not Initial Assignment - Owner Position assigned when Owner Position2 has data already
We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members. If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond. COMMUNITY HIGHLIGHTS Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do! Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon LATEST NEWS Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog. This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today! Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas! Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks. Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas! Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more! UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI. There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more. And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today! European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more. Click the image below to find out more about #ECS2024 and register today! Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024. This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more. Click the image below for more #Techcon365 intel and register today! For more events, click the image below to visit the Microsoft Community Days website.
It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community. We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community. Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team
Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp
We're thrilled to announce that Ahmed Salih is our Super User of the Month for April 2024. Ahmed has been one of our most active Super Users this year--in fact, he kicked off the year in our Community with this great video reminder of why being a Super User has been so important to him! Ahmed is the Senior Power Platform Architect at Saint Jude's Children's Research Hospital in Memphis. He's been a Super User for two seasons and is also a Microsoft MVP! He's celebrating his 3rd year being active in the Community--and he's received more than 500 kudos while authoring nearly 300 solutions. Ahmed's contributions to the Super User in Training program has been invaluable, with his most recent session with SUIT highlighting an incredible amount of best practices and tips that have helped him achieve his success. Ahmed's infectious enthusiasm and boundless energy are a key reason why so many Community members appreciate how he brings his personality--and expertise--to every interaction. With all the solutions he provides, his willingness to help the Community learn more about Power Platform, and his sheer joy in life, we are pleased to celebrate Ahmed and all his contributions! You can find him in the Community and on LinkedIn. Congratulations, Ahmed--thank you for being a SUPER user!
Welcome to TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community. As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn! This Week's Tip: Private Messaging & Macros in Power Apps Community Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros: Private Messaging: Learn how to enable private messages in your community profile and ensure you’re connected with other community membersMacros Explained: Discover the convenience of macros—prewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to create your own macros for efficient communication within the Power Apps CommunityUsage Guide: Understand how to apply macros in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps: Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate: Enabling Private Messaging & How to Use Macros (Power Automate) Copilot Studio: Enabling Private Messaging &How to Use Macros (Copilot Studio) Power Pages: Enabling Private Messaging & How to Use Macros (Power Pages)
TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users. With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips! This Week: All About Subscriptions & Notifications We don't want you to a miss a thing in the Community! The best way to make sure you know what's going on in the News & Announcements, to blogs you follow, or forums and galleries you're interested in is to subscribe! These subscriptions ensure you receive automated messages about the most recent posts and replies. Even better, there are multiple ways you can subscribe to content and boards in the community! (Please note: if you have created an AAD (Azure Active Directory) account you won't be able to receive e-mail notifications.) Subscribing to a Category When you're looking at the entire category, select from the Options drop down and choose Subscribe. You can then choose to Subscribe to all of the boards or select only the boards you want to receive notifications. When you're satisfied with your choices, click Save. Subscribing to a Topic You can also subscribe to a single topic by clicking Subscribe from the Options drop down menu, while you are viewing the topic or in the General board overview, respectively. Subscribing to a Label Find the labels at the bottom left of a post.From a particular post with a label, click on the label to filter by that label. This opens a window containing a list of posts with the label you have selected. Click Subscribe. Note: You can only subscribe to a label at the board level. If you subscribe to a label named 'Copilot' at board #1, it will not automatically subscribe you to an identically named label at board #2. You will have to subscribe twice, once at each board. Bookmarks Just like you can subscribe to topics and categories, you can also bookmark topics and boards from the same menus! Simply go to the Topic Options drop down menu to bookmark a topic or the Options drop down to bookmark a board. The difference between subscribing and bookmarking is that subscriptions provide you with notifications, whereas bookmarks provide you a static way of easily accessing your favorite boards from the My subscriptions area. Managing & Viewing Your Subscriptions & Bookmarks To manage your subscriptions, click on your avatar and select My subscriptions from the drop-down menu. From the Subscriptions & Notifications tab, you can manage your subscriptions, including your e-mail subscription options, your bookmarks, your notification settings, and your email notification format. You can see a list of all your subscriptions and bookmarks and choose which ones to delete, either individually or in bulk, by checking multiple boxes. A Note on Following Friends on Mobile Adding someone as a friend or selecting Follow in the mobile view does not allow you to subscribe to their activity feed. You will merely be able to see your friends’ biography, other personal information, or online status, and send messages more quickly by choosing who to send the message to from a list, as opposed to having to search by username.
User | Count |
---|---|
77 | |
51 | |
32 | |
16 | |
13 |
User | Count |
---|---|
92 | |
68 | |
45 | |
28 | |
27 |