Hi all,
I was wondering if anyone faced the following scenario I'm trying to solve:
CHALLENGE: I am trying to load only items, where the current user appears in the Reviewers field using the Filter functionality as I am filtering on other fields as well.
I tried the following scenarios with no luck:
Collect(myCollection, Filter(SPlist, User().Email in Reviewers.Email)
Collect(myCollection, Filter(SPlist, User().Email in Concat(Reviewers.Email,Email&";"))
Any ideas how I can achieve what I'm trying to do?
Solved! Go to Solution.
@WarrenBelz thanks for the tag.
I was able to achieve this by doing these steps:
1. use Set() to setup the User variable
Set(vUser, User())
2. use ClearCollect to create collection
ClearCollect(
myCollection,
Filter(
myList,
vUser.Email in UserPerson.Email
)
)
Let me know how you get on.
@haniel
I was able to filter a multi-select person field with no delegation issues. The trick was to use a flow and return the result to Power Apps. Now I can filter a multi-select person field in large lists (+5,000 records) and it's pretty fast 🙂
Check out my article on how to do it right here 👇
https://www.matthewdevaney.com/power-apps-filter-multiple-person-column-no-delegation-warning/
Hi @haniel ,
The first thing to avoid delegation issues is to set a variable at App OnStart for the User's email
Set(vUserMail,User().Email)
Then
ClearCollect(
myCollection,
Filter(
SPlist,
vUserMail in Reviewers.SelectedItems
)
)
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Hi @WarrenBelz ,
Thanks for your prompt reply. I did, in fact use a variable for the User().Email to avoid delegation. As for the filter, the SelectedItems method does not exist on the People Picker field.
Ok Thanks @haniel ,
I was assuming a Combo-box as you mentioned multiple selected items.
What type of control are you using?
I'm trying to just load the items from my SharePoint list into a collection. So, the trick here is to be able to filter the items in my SharePoint list based on the presence of the user name in a multi-select person field. The only work-around I could think of is store all the user's emails in a separate field as a semicolon-delimited text field and then do a text comparison - not ideal though.
OK @haniel - I don't use these fields - I will tag a colleague @Anonymous to see if he can assist
@WarrenBelz thanks for the tag.
I was able to achieve this by doing these steps:
1. use Set() to setup the User variable
Set(vUser, User())
2. use ClearCollect to create collection
ClearCollect(
myCollection,
Filter(
myList,
vUser.Email in UserPerson.Email
)
)
Let me know how you get on.
Hi @haniel ,
Actually, your this formula should be right:
Collect(myCollection, Filter(SPlist, User().Email in Reviewers.Email)
But "in" and User() is not delegable in sharepoint list.
Could you tell me how many records in your sharepoint list?
Do you mean that you do not want to change non-delegable limit? You just want to set it to 500?
If your record in sharepoint list is less than 500, then delegation problem will not affect your app performance.
If your record is more than 500, then we need to figure out the problem of delegation.
Since Concat is not delegable neither, so I not recommend you use this function.
I suggest you save sharepoint data in collection, then filter the collection.
Because collection does not have the problem of delegation.
Try this:
ClearCollect(collection,SPlist);
Collect(myCollection, Filter(collection, User().Email in Reviewers.Email)
One collection could store more than 10000 records.
If your records are too large, you could consider saving data to several collections, then filter them one by one.
For example:
ClearCollect(collection1,Filter(SPlist,ID<=10000);
ClearCollect(collection2,Filter(SPlist,ID>10000),ID<=20000);
.... //save to multiple collections
Collect(myCollection1, Filter(collection1, User().Email in Reviewers.Email);
Collect(myCollection2, Filter(collection2, User().Email in Reviewers.Email);
....//filter based on different collections
Collect(alldata,myCollection1,myCollection2,....)
//save them together in one collection
Here's a table about delegable functions of sharepoint list:
Item | Number | Text | Boolean | DateTime | Complex [1] |
---|---|---|---|---|---|
Filter | Yes | Yes | Yes | No [4] | Yes |
Sort | Yes | Yes | Yes | Yes | No |
SortByColumns | Yes | Yes | Yes | Yes | No |
Lookup | Yes | Yes | Yes | No | Yes |
= | Yes | Yes | Yes | No [4] | Yes |
<, <=,<>, >, >= | Yes [2] | No | No | No | Yes |
StartsWith | - | Yes | - | - | Yes |
IsBlank | - | No [3] | - | - | No |
Other functions are all not delagable (in,User(),Concat..)
Best regards,
Turns out that your solution does work. Not sure why it didn't work on my original list. Thanks for your help.
@haniel , hi Haniel, I have the same issue , can you please help explain to me how this works for you without delegation warning . my SharePoint list Items 47,000.
Thanks
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