cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
MKT
Regular Visitor

Collecting List Items and Associated Comments to Display in Email

Hello,

I’m using “GET” to capture all list items that have a ‘canceled’ status.  Then adding a “Send HTTP Request to SharePoint” to capture the associated list comments, for those items.  When my FLOW runs, it only outputs the items that actually have comments and ignores the other canceled items.  I wish to send an email containing ALL canceled items with their associated comments and display N/A, if no comments exist.  Can someone please advise what steps I might be missing here and how I need to adjust my FLOW?  I’m very new to Power Automate, so any assistance, especially with screen shots is appreciated. 

 

MKT_0-1631232226253.png

 

MKT_1-1631232226258.png

 

MKT_2-1631232226260.png

 

MKT_3-1631232226262.png

 

Thank you,

MKT

1 ACCEPTED SOLUTION

Accepted Solutions
ekarim2020
Super User
Super User

Here is a flow that grabs all comments for a SharePoint List and sends them as an email.

ekarim2020_28-1631313503582.png

The body of the email consists of the SharePoint item ID followed by the comments, if any:

ekarim2020_12-1631310970714.png

Here is the high-level flow:

ekarim2020_27-1631313217401.png

Staring with Get items, and initializing variables:

ekarim2020_15-1631311207747.png

(2) Apply to Each loop -  for each SharePoint list item, get the comments using a SharePoint REST API:

ekarim2020_17-1631311291812.png

Use Send HTTP request to SharePoint to get the list item comments:

ekarim2020_19-1631311499650.png

 

 

_api/web/lists/getbytitle('Managers List')/items(@{items('Apply_to_each')?['ID']})/Comments

  "accept": "application/json;odata=verbose",
  "content-type": "application/json;odata=verbose"

 

 

Store the comments in a compose action. Note the comments are returned as an array.

ekarim2020_20-1631311586348.png

 

 

Compose action:
@{outputs('Send_an_HTTP_request_to_SharePoint')?['body/d/results']}

 

 

Now check to see if there are any comments :

ekarim2020_21-1631311773320.png

 

 

length(outputs('Compose_Results'))

 

 

ekarim2020_24-1631312415941.png

Yes, true condition - there are comments:

ekarim2020_26-1631312926825.png

No, false condition - there are NO comments:

ekarim2020_23-1631312355813.png

Finally the send mail action:

ekarim2020_25-1631312541342.png

ekarim2020_12-1631310970714.png

 

Hope this provides some guidance.

Ellis

View solution in original post

21 REPLIES 21
MKT
Regular Visitor

Adding a summary screen shot of entire flow:

MKT_0-1631296989289.png

 

ekarim2020
Super User
Super User

See the following post: Get Microsoft Lists Comments using Flow

https://powerusers.microsoft.com/t5/Building-Flows/Get-Microsoft-Lists-Comments-using-Flow/m-p/78741...

Ellis

Thanks Ellis, I am able to get the comments.  My problem is figuring out how to output items in an email that don't have comments, along with those that do.  

 

Thanks,

MKT

ekarim2020
Super User
Super User

Here is a flow that grabs all comments for a SharePoint List and sends them as an email.

ekarim2020_28-1631313503582.png

The body of the email consists of the SharePoint item ID followed by the comments, if any:

ekarim2020_12-1631310970714.png

Here is the high-level flow:

ekarim2020_27-1631313217401.png

Staring with Get items, and initializing variables:

ekarim2020_15-1631311207747.png

(2) Apply to Each loop -  for each SharePoint list item, get the comments using a SharePoint REST API:

ekarim2020_17-1631311291812.png

Use Send HTTP request to SharePoint to get the list item comments:

ekarim2020_19-1631311499650.png

 

 

_api/web/lists/getbytitle('Managers List')/items(@{items('Apply_to_each')?['ID']})/Comments

  "accept": "application/json;odata=verbose",
  "content-type": "application/json;odata=verbose"

 

 

Store the comments in a compose action. Note the comments are returned as an array.

ekarim2020_20-1631311586348.png

 

 

Compose action:
@{outputs('Send_an_HTTP_request_to_SharePoint')?['body/d/results']}

 

 

Now check to see if there are any comments :

ekarim2020_21-1631311773320.png

 

 

length(outputs('Compose_Results'))

 

 

ekarim2020_24-1631312415941.png

Yes, true condition - there are comments:

ekarim2020_26-1631312926825.png

No, false condition - there are NO comments:

ekarim2020_23-1631312355813.png

Finally the send mail action:

ekarim2020_25-1631312541342.png

ekarim2020_12-1631310970714.png

 

Hope this provides some guidance.

Ellis

  • Thanks for all the detail Ellis, this worked perfectly.  Appreciate your help! 

Great solution! I'm running into a problem though: Comments are returned in a massive "blob" (HTML?). I tried to fix it by using a "Convert html to text" action in my flow, but got the same result...

caheynen
Frequent Visitor

When the "@" Mention is used, the comments return with jibberish.

This was sent to @James Shew and it comes back as @mention{0} 

 

 

Thank you! That helped!

Thanks Ellis, This worked like a charm.

When I run this I get the first 100 or so list ID's comments but I have a sharepoint list with ~300 items. Seems like its only picking up the 1st page in the HTTP request. Is there a way of getting it to look at the entire list? Regards Gerry

Hi @Gezza ,

 

By default, the Get items action only returns 100 items.

For your case you can increase a setting called the Pagination threshold to 500:

Snag_1b4657eb.png

 

Snag_1b4a49af.png

See also:

https://alextofan.com/2019/08/22/how-to-get-more-than-5000-item-from-sharepoint-online-in-flow/

https://www.tachytelic.net/2020/04/many-ways-get-sharepoint-items-power-automate/

Ellis

 

Gezza
Frequent Visitor

THanks again Ellis,

Changed the Get Items>Top Count  to 5000.

Now picks up all items

Champion!

Cheers Gerry 

Gezza
Frequent Visitor

PS Also changed the pagination settings for get items to pagination on and threshold 5000. 

@ekarim2020  - Good Morning, I am having some issues with using this as I'm new to Automate and feel this is way too complicated beyond my expertise - I only have a grasp of basic basics.

 

Do you have any scope code I could copy and paste into my clipboard in Automate please and just tweak this to my Microsoft List and use it to extract the comments? 

 

Sorry this is beyond cheeky! 🙂 

Hi @pigsinblankets ,

 

The solutions in this post do use some advanced concepts ☹️. There isn't going to be a general template or code that can simply be copied and pasted.  You will need to know how to enter expressions and basic JSON knowledge.

 

Please create a brand new post for your specific issue and we can take a look.  Please include describe what you are trying to achieve and post any screen shots of the current flow you are working on and where you are stuck.

 

Regards,

 

Ellis

ChristianDias
Frequent Visitor

Hi @ekarim2020,

 

I believe I've copied your flow exactly with some changes to the HTTP request to match my site and list and testing posting comments to a channel in teams. Screenshot below:

ChristianDias_0-1674579788927.jpeg

 

The flow can't seem to get past  the condition and throw this error

 

Error: Action 'Condition' failed

Error Details: Unable to process template language expressions for action 'Condition' at line '0' and column '0': 'The template language function 'length' expects its parameter to be an array or a string. The provided value is of type 'Null'. Please see https://aka.ms/logicexpressions#length for usage details.'.

 

Screenshot below:

ChristianDias_1-1674579913390.png

 

Any ideas?

Hi @ChristianDias ,

 

Please show the expression and runtime output of the Compose Results action.

 

Ellis

Hi @ekarim2020, thank you for this.  I been looking everywhere for this kind of solution.  I'm fairly new to Power Automate.  Can you please share a flow of how to retrieve comments for a single list item in this same friendly format?

Hi @mguzmanBSC_2023 ,

 

To get a single list item's comments:

 

Snag_8367e96.png

 

Snag_82d2873.png

 

Method: GET

Uri: _api/web/lists/getbytitle('<list name>')/items(<item-ID>)/Comments

accept: application/json;odata=verbose

content-type: "application/json;odata=verbose

 

Snag_83e9ef8.png

 

outputs('Send_an_HTTP_request_to_SharePoint')?['body']['d']['results']

 

 

Snag_84a4266.png

 

  "Name": item()['author']['name']
  "Date": formatdateTime(item()?['createdDate'], 'dd MMM yy')
  "Text": item()?['text']

 

 

Sample runtime output:

Snag_844464b.png

 

Snag_8456028.png


Ellis
____________________________________
If I have answered your question, please mark the post as ☑️ Solved.
If you like my response, please give it a Thumbs Up.
My Blog Site

Thank you @ekarim2020 .  This works great. The step-by-step instructions are extremely helpful. But how do I get it into the body of an email, similar to the flow from your initial response?  I have a flow that retrieves the data from a single list item, composing an HTML, then converting to PDF.  I would like to capture the comments associated with the list item in this nice format.  

Helpful resources

Announcements

Register now for the Business Applications Launch Event | Tuesday, April 4, 2023

Join us for an in-depth look into the latest updates across Microsoft Dynamics 365 and Microsoft Power Platform that are helping businesses overcome their biggest challenges today.   Find out about new features, capabilities, and best practices for connecting data to deliver exceptional customer experiences, collaborating, and creating using AI-powered capabilities, driving productivity with automation—and building towards future growth with today’s leading technology.   Microsoft leaders and experts will guide you through the full 2023 release wave 1 and how these advancements will help you: Expand visibility, reduce time, and enhance creativity in your departments and teams with unified, AI-powered capabilities.Empower your employees to focus on revenue-generating tasks while automating repetitive tasks.Connect people, data, and processes across your organization with modern collaboration tools.Innovate without limits using the latest in low-code development, including new GPT-powered capabilities.    Click Here to Register Today!    

Power Platform Connections - Episode 5 | March 16, 2023

Episode Five of Power Platform Connections sees David Warner and Hugo Bernier talk to Vice President of Power Automate, Stephen Siciliano, alongside the latest news, product reviews, and community blogs.     Use the hashtag #PowerPlatformConnects on social media for a chance to have your work featured on the show!      Show schedule in this episode:  0:00 Cold Open  0:34 Show Intro  01:09 Stephen Siciliano Interview  30:42 Blogs & Articles  31:06 PnP Weekly Ep 200  32:51 SharePoint Custom Form Backup  33:38 Power Apps Extreme Makeover  34:56 ChatGPT Control  35:35 Color Data  37:17 Top 7 Features on Dynamics 365 2023 Release Wave 1  38:30 Outro & Bloopers  Check out the blogs and articles featured in this week’s episode:    https://pnp.github.io/blog/microsoft-365-pnp-weekly/episode-200/​ (no tags)   https://grazfuchs.net/post/sharepoint-customform-backup/ @Maximilian Müllerhttps://www.fromzerotoheroes.com/ @Kristine Kolodziejski​ https://github.com/Power-Maverick/PCF-Controls/tree/master/ChatGPTControl @DanzMaverick https://yerawizardcat.com/color/ ​ @CatSchneider https://events.powercommunity.com/dynamics-power-israel/ @VictorDantas  Action requested: Feel free to provide feedback on how we can make our community more inclusive and diverse.  This episode premiered live on our YouTube at 12pm PST on Thursday, 16th March 2023.  Video series available at Power Platform Community YouTube channel.    Upcoming events:  Business Applications Launch – April 4th – Free and Virtual! M365 Conference - May 1-5th - Las Vegas Power Apps Developers Summit – May 19-20th - London European Power Platform conference – Jun. 20-22nd - Dublin Microsoft Power Platform Conference – Oct. 3-5th - Las Vegas  Join our Communities:  Power Apps Community Power Automate Community Power Virtual Agents Community Power Pages Community  If you’d like to hear from a specific community member in an upcoming recording and/or have specific questions for the Power Platform Connections team, please let us know. We will do our best to address all your requests or questions.     

Check out the new Power Platform Communities Front Door Experience!

We are excited to share the ‘Power Platform Communities Front Door’ experience with you!   Front Door brings together content from all the Power Platform communities into a single place for our community members, customers and low-code, no-code enthusiasts to learn, share and engage with peers, advocates, community program managers and our product team members. There are a host of features and new capabilities now available on Power Platform Communities Front Door to make content more discoverable for all power product community users which includes ForumsUser GroupsEventsCommunity highlightsCommunity by numbersLinks to all communities Users can see top discussions from across all the Power Platform communities and easily navigate to the latest or trending posts for further interaction. Additionally, they can filter to individual products as well.   Users can filter and browse the user group events from all power platform products with feature parity to existing community user group experience and added filtering capabilities.     Users can now explore user groups on the Power Platform Front Door landing page with capability to view all products in Power Platform.      Explore Power Platform Communities Front Door today. Visit Power Platform Community Front door to easily navigate to the different product communities, view a roll up of user groups, events and forums.

Microsoft Power Platform Conference | Registration Open | Oct. 3-5 2023

We are so excited to see you for the Microsoft Power Platform Conference in Las Vegas October 3-5 2023! But first, let's take a look back at some fun moments and the best community in tech from MPPC 2022 in Orlando, Florida.   Featuring guest speakers such as Charles Lamanna, Heather Cook, Julie Strauss, Nirav Shah, Ryan Cunningham, Sangya Singh, Stephen Siciliano, Hugo Bernier and many more.   Register today: https://www.powerplatformconf.com/   

Announcing | Super Users - 2023 Season 1

Super Users – 2023 Season 1    We are excited to kick off the Power Users Super User Program for 2023 - Season 1.  The Power Platform Super Users have done an amazing job in keeping the Power Platform communities helpful, accurate and responsive. We would like to send these amazing folks a big THANK YOU for their efforts.      Super User Season 1 | Contributions July 1, 2022 – December 31, 2022  Super User Season 2 | Contributions January 1, 2023 – June 30, 2023    Curious what a Super User is? Super Users are especially active community members who are eager to help others with their community questions. There are 2 Super User seasons in a year, and we monitor the community for new potential Super Users at the end of each season. Super Users are recognized in the community with both a rank name and icon next to their username, and a seasonal badge on their profile.    Power Apps  Power Automate  Power Virtual Agents  Power Pages  Pstork1*  Pstork1*  Pstork1*  OliverRodrigues  BCBuizer  Expiscornovus*  Expiscornovus*  ragavanrajan  AhmedSalih  grantjenkins  renatoromao    Mira_Ghaly*  Mira_Ghaly*      Sundeep_Malik*  Sundeep_Malik*      SudeepGhatakNZ*  SudeepGhatakNZ*      StretchFredrik*  StretchFredrik*      365-Assist*  365-Assist*      cha_cha  ekarim2020      timl  Hardesh15      iAm_ManCat  annajhaveri      SebS  Rhiassuring      LaurensM  abm      TheRobRush  Ankesh_49      WiZey  lbendlin      Nogueira1306  Kaif_Siddique      victorcp  RobElliott      dpoggemann  srduval      SBax  CFernandes      Roverandom  schwibach      Akser  CraigStewart      PowerRanger  MichaelAnnis      subsguts  David_MA      EricRegnier  edgonzales      zmansuri  GeorgiosG      ChrisPiasecki  ryule      AmDev  fchopo      phipps0218   tom_riha      theapurva        Akash17        BCLS776        rampprakash        Rusk        cchannon        a33ik        AaronKnox        Matren        Alex_10        Jeff_Thorpe        poweractivate        Ramole        DianaBirkelbach        DavidZoon        AJ_Z        PriyankaGeethik        BrianS        StalinPonnusamy        HamidBee        CNT        Anonymous_Hippo        Anchov        KeithAtherton        alaabitar        Tolu_Victor        KRider        sperry1625        IPC_ahaas        If an * is at the end of a user's name this means they are a Multi Super User, in more than one community. Please note this is not the final list, as we are pending a few acceptances.  Once they are received the list will be updated. 

Top Solution Authors
Users online (4,872)