Showing results for 
Search instead for 
Did you mean: 
Regular Visitor

Send Email with Options

Hi All,


I know sending an email with options cannot natively have Comments and I cannot use the Approvals as my tenants and customers or external. I do not want to manually invite 1000 users. I need comments for approval and rejection. Don't know why MS has made it such a pain to use approvals. I have had a thought: would it be possible to add an HTML text box with HTML button to the email body and when the approver enters a comment and clicks submit, it will convert the text into JSON. Once the JSON is captured, we can retrieve this into a variable and then add that variable to the email to the user.



Community Champion
Community Champion

Hi @coatse 


You can design a Microsoft Form to capture inputs. You can develop a flow with Form Trigger and save data to SharePoint List if you wish to and then send Form link as part of your email body.


Please see the following steps for external users...

  • The recipient of the link has to have an Office account
  • You need to share the link you get when clicking the green SHARE button at the top right of the page - use the Copy button to copy the link to your clipboard, then paste it into an email to send to the people you want to give access to.
  • You need to be sure to select "Anyone with the link can respond" as previously mentioned







Please Like and Mark this as Answer if it resolves your Issue.

Power Automate Community
Regular Visitor



Thanks for your reply, I have already got the form working and this go into a sharepoint list. Once the sharepoint is updated it gets the detials and put it into a send email with options action. This then go to the approver 1 & approver 2. What I need is for the approver to be able to send a comment when they reject the request.

Ok. When you send the Approval card, it has a comments box for the approver to respond. Please refer below...

This box also appears within outlook. 



These are optional comments and at the moment, we do not have the option to convert the field to required.  However, if this is a concern, you could check if the status is rejected and comments are empty within your flow, and reassign the card back to the approver until such time that the approver enters comments.


Please Like and Mark this as Answer if it resolves your Issue.

Power Automate Community


I am not using the Approval action because of having to invite everyone as a guest. I am using the send email with options action.

->>not using the Approval action because of having to invite everyone as a guest.


and for others like me, we need the email to come from an internal account,

not the generic "external" Microsoft account..

Frequent Visitor

I too am looking for a solution to add comment box when an approval sent via 'send email with options' is issued - any suggestions please? I'll need to send an email back to the respondent of the form, with the details of why it's rejected, then need to work out how to re-submit the form with changes....? It's part of a 3 stage approval flow using external clients, to Teams Approvals isn't suitable to use. 

Helpful resources


Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!    

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!           Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Microsoft Power Platform | 2024 Release Wave 1 Plan

Check out the latest Microsoft Power Platform release plans for 2024!   We have a whole host of exciting new features to help you be more productive, enhance delegation, run automated testing, build responsive pages, and so much more.    Click the links below to see not only our forthcoming releases, but to also try out some of the new features that have recently been released to market across:     Power Apps  Power Automate  Copilot Studio   We can’t wait to share with you all the upcoming releases that will help take your Power Platform experience to the next level!    Check out the entire Release Wave: Power Platform Complete Release Planner 

Users online (5,706)