cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
fpc-kdrosario
Helper I
Helper I

Drop Down list not showing default value upon Editing the Form

Hello humans,

 

I have a form that has a Drop Down field called 'Contractor'.

It has a card the has a Default value of 'admin_contractor' which is from the collection I created.

The Drop Down list has a Default value of Parent.Default, which is also 'admin_contractor' in general.

 

Everything looks good in the new form, you can create a record, select a Contractor then submit the form.

The created record is successfully in the collection and you can see it on the Gallery on another screen.

The gallery row of the record contains the status of the form and I also included the value of the Contractor which is also displayed on its sub label.

 

The Issue is, when a user clicks the record created which takes them to the screen that has an edit form for that selected record,

the Contractor field/ lookup is not showing the value for the record. The field just display a BLANK / nothing in the field where the value should be.

 

Any idea on why is this happening? I have other fields that is also drop down but they don't experience this issue.

 

I hope someone could help. Thanks!

1 ACCEPTED SOLUTION

Accepted Solutions

Hi @fpc-kdrosario ,

 

Since the data source/Items of arrAdminContractor is from coll_contractors, so the Default property should also be from coll_contractors.

Please modify the Default of arrAdminContractor as follows:

 

LookUp(coll_contractors, keyvalue= ThisItem.admin_contractor).keyvalue

Or

 

LookUp([@coll_contractors], keyvalue= ThisItem.admin_contractor).keyvalue

Hope this helps.

Sik

View solution in original post

7 REPLIES 7
v-siky-msft
Community Support
Community Support

Hi @fpc-kdrosario ,

 

What is the data source of the form? what's the type of Contractor column?

We need more information, codes, screenshots of the app so that we can provide further assistance.

Sik

Good day @v-siky-msft ,

 

The datasource of the form is a collection named 'coll_FPC402_Form'.

The Contractor column is also a collection named 'coll_contractors'.

 

First, I created a new form with this contractor:

W1.png

 

 

Then I saved the form. This is how I save the collection (just an overview to protect other private data):

Collect(
    coll_FPC402_Form,
    {
        MODIFIED_BY: User().Email,
        admin_contractor: arrAdminContractor.Selected.keyvalue,

 

Then on the gallery, the saved form is found along with the contractor set.

The value shown is the “keyvalue” column from the coll_contractor collection instead of the label column. I’ll be showing the structure of the coll_contractor collection on the latter part.

W2.png

 

 

Then upon clicking the record from the gallery, I am redirected to the edit form and this is what I see:

W3.png

 

 

Checking the collection coll_FPC402_Form (where the record of the form is being saved), there is a value for the Contractor of this record:

W4.png

 

 

Below is the default value for the cardAdminContractor and arrAdminContractor:

W5.png

 

 

cardAdminContractor default:

W6.png

 

 

arrAdminContractor default:

W7.png

 

 

Items of the arrAdminContractor:

W8.png

 

 

Collection coll_contractors:

W9.png

 

 

EditMainForm DataSource:

W10.png

 

The defaulting of the other similar field values works fine except for this Contractor field which does not show the Contractor value of the form being edited.

 

Please let me know if you need anything else.

I hope you can help me on this.

 

Thank you! 😄

Hi @fpc-kdrosario ,

 

I got some questions:

1. how did you set the collection to the data source of EditForm since I think the collection is not supported to EditForm? 

2. What is the Items property of Eidtform?

 

Your codes all look good, but it seems that you forget to set the Items property of Form, so ThisItems code return blank.

When you clicked the record on the gallery, you should set the Form to EditMode, and the Items property of Form should be bound to the specific record.

Gallery.OnSelect: EditFrom(FormName);Navigate(FormScreen)

EditForm.Items:

Gallery.Selected // If the gallery data source is 'coll_FPC402_Form'

Or

LookUp('coll_FPC402_Form', 'admin_contractor'=Gallery.Selected.keyvalue // If the gallery data source is 'coll_contractors'

 

Hope this helps.

Sik

Good day @v-siky-msft ,

 

Below are my answers to your questions:

 

1. how did you set the collection to the data source of EditForm since I think the collection is not supported to EditForm? 

- I created a form from a table from a database source, then I changed the Datasource into a collection so that the fields I need will automatically be created for me.

 

2. What is the Items property of Eidtform?

- BrowseGallery2.Selected (this is the name of the gallery where I show the saved forms)

 

Your codes all look good, but it seems that you forget to set the Items property of Form, so ThisItems code return blank.

When you clicked the record on the gallery, you should set the Form to EditMode, and the Items property of Form should be bound to the specific record.

Gallery.OnSelect: EditFrom(FormName);Navigate(FormScreen)

EditForm.Items:

Gallery.Selected // If the gallery data source is 'coll_FPC402_Form'

Or

LookUp('coll_FPC402_Form', 'admin_contractor'=Gallery.Selected.keyvalue // If the gallery data source is 'coll_contractors'

Actually, I will show you other fields that behaves okay while this Contractor field doesn't.

 

- Below, I will enumerate the steps I do.

 

1.) Create and save form with these values (I've censored some items for confidentiality):

SC1.jpg

2.) The form is now saved and found on the BrowseGallery2 along with the value of the Contractor.

SC2.jpg

 

3.) Upon clicking the form, I'm now redirected to the editform. Since the Contractor value is found on one of the labels in the BrowseGallery, that definitely means that the value is saved in the collection. You may refer to my previous reply here where I included the screenshot of the collection data. Here as you can see, the values for the fields 1 and 2 are there, but the value for Contractor is not.

SC3.jpg

 

4.) This is the default value of the card of the 1st field:

SC4.jpg

and this is the default value of the drop down of the 1st field.

SC6.jpg

 

5.) Now, this is the default value of the card of the Contractor field which is generally the same as the 1st field.

SC5.jpg

and this is the default value of the drop down for Contractor.

SC7.jpg

 

 

I really find it weird since the other values are set to their default correctly, unlike this Contractor field.

 

I hope you can help me on this further.

Cheers!

Good day @v-siky-msft ,

 

Below are my answers to your questions:

 

1. how did you set the collection to the data source of EditForm since I think the collection is not supported to EditForm? 

- I created a form from a table from a database source, then I changed the Datasource into a collection so that the fields I need will automatically be created for me.

 

2. What is the Items property of Eidtform?

- BrowseGallery2.Selected (this is the name of the gallery where I show the saved forms)

 

Your codes all look good, but it seems that you forget to set the Items property of Form, so ThisItems code return blank.

When you clicked the record on the gallery, you should set the Form to EditMode, and the Items property of Form should be bound to the specific record.

Gallery.OnSelect: EditFrom(FormName);Navigate(FormScreen)

EditForm.Items:

Gallery.Selected // If the gallery data source is 'coll_FPC402_Form'

Or

LookUp('coll_FPC402_Form', 'admin_contractor'=Gallery.Selected.keyvalue // If the gallery data source is 'coll_contractors'

Actually, I will show you other fields that behaves okay while this Contractor field doesn't.

- Below, I will enumerate the steps I do.

 

1.) Create and save form with these values (I've censored some items for confidentiality):

SC1.jpg

2.) The form is now saved and found on the BrowseGallery2 along with the value of the Contractor.

SC2.jpg

 

3.) Upon clicking the form, I'm now redirected to the editform. Since the Contractor value is found on one of the labels in the BrowseGallery, that definitely means that the value is saved in the collection. You may refer to my previous reply here where I included the screenshot of the collection data. Here as you can see, the values for the fields 1 and 2 are there, but the value for Contractor is not.

SC3.jpg

 

4.) This is the default value of the card of the 1st field:

SC4.jpg

and this is the default value of the drop down of the 1st field.

SC6.jpg

 

5.) Now, this is the default value of the card of the Contractor field which is generally the same as the 1st field.

SC5.jpg

and this is the default value of the drop down for Contractor.

SC7.jpg

 

 

I really find it weird since the other values are set to their default correctly, unlike this Contractor field.

 

I hope you can help me on this further.

Cheers!

Hi @fpc-kdrosario ,

 

Since the data source/Items of arrAdminContractor is from coll_contractors, so the Default property should also be from coll_contractors.

Please modify the Default of arrAdminContractor as follows:

 

LookUp(coll_contractors, keyvalue= ThisItem.admin_contractor).keyvalue

Or

 

LookUp([@coll_contractors], keyvalue= ThisItem.admin_contractor).keyvalue

Hope this helps.

Sik

Good day @v-siky-msft ,

 

It actually worked like M-A-G-I-C. I'm pretty sure in a logical sense, using ThisItem.admin_contractor shouldn't be a problem because I used the same approach on the other fields, but using your approach fixed it.

 

I'm still wondering why it didn't work as is without the lookup. Any thoughts? 😄

 

Cheers! 

K.

Helpful resources

Announcements

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them. Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience!   Getting Started in the Community An overview of everything you need to know about navigating the community on one page!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!  Community Links: ○ Power Apps ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions. Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio    Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links: ○ Power Apps  ○ Power Automate  ○ Power Pages  ○ Copilot Studio   Thank you for being an integral part of our journey.   Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the News & Announcements for the next set of tips, coming soon!

Calling all User Group Leaders and Super Users! Mark Your Calendars for the next Community Ambassador Call on May 9th!

This month's Community Ambassador call is on May 9th at 9a & 3p PDT. Please keep an eye out in your private messages and Teams channels for your invitation. There are lots of exciting updates coming to the Community, and we have some exclusive opportunities to share with you! As always, we'll also review regular updates for User Groups, Super Users, and share general information about what's going on in the Community.     Be sure to register & we hope to see all of you there!

April 2024 Community Newsletter

We're pleased to share the April Community Newsletter, where we highlight the latest news, product releases, upcoming events, and the amazing work of our outstanding Community members.   If you're new to the Community, please make sure to follow the latest News & Announcements and check out the Community on LinkedIn as well! It's the best way to stay up-to-date with all the news from across Microsoft Power Platform and beyond.    COMMUNITY HIGHLIGHTS   Check out the most active community members of the last month! These hardworking members are posting regularly, answering questions, kudos, and providing top solutions in their communities. We are so thankful for each of you--keep up the great work! If you hope to see your name here next month, follow these awesome community members to see what they do!   Power AppsPower AutomateCopilot StudioPower PagesWarrenBelzDeenujialexander2523ragavanrajanLaurensMManishSolankiMattJimisonLucas001AmikcapuanodanilostephenrobertOliverRodriguestimlAndrewJManikandanSFubarmmbr1606VishnuReddy1997theMacResolutionsVishalJhaveriVictorIvanidzejsrandhawahagrua33ikExpiscornovusFGuerrero1PowerAddictgulshankhuranaANBExpiscornovusprathyooSpongYeNived_Nambiardeeksha15795apangelesGochixgrantjenkinsvasu24Mfon   LATEST NEWS Business Applications Launch Event - On Demand In case you missed the Business Applications Launch Event, you can now catch up on all the announcements and watch the entire event on-demand inside Charles Lamanna's latest cloud blog.   This is your one stop shop for all the latest Copilot features across Power Platform and #Dynamics365, including first-hand looks at how companies such as Lenovo, Sonepar, Ford Motor Company, Omnicom and more are using these new capabilities in transformative ways. Click the image below to watch today!     Power Platform Community Conference 2024 is here! It's time to look forward to the next installment of the Power Platform Community Conference, which takes place this year on 18-20th September 2024 at the MGM Grand in Las Vegas!   Come and be inspired by Microsoft senior thought leaders and the engineers behind the #PowerPlatform, with Charles Lamanna, Sangya Singh, Ryan Cunningham, Kim Manis, Nirav Shah, Omar Aftab and Leon Welicki already confirmed to speak. You'll also be able to learn from industry experts and Microsoft MVPs who are dedicated to bridging the gap between humanity and technology. These include the likes of Lisa Crosbie, Victor Dantas, Kristine Kolodziejski, David Yack, Daniel Christian, Miguel Félix, and Mats Necker, with many more to be announced over the coming weeks.   Click here to watch our brand-new sizzle reel for #PPCC24 or click the image below to find out more about registration. See you in Vegas!     Power Up Program Announces New Video-Based Learning Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram. These include a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the image below to find out more!     UPCOMING EVENTS Microsoft Build - Seattle and Online - 21-23rd May 2024 Taking place on 21-23rd May 2024 both online and in Seattle, this is the perfect event to learn more about low code development, creating copilots, cloud platforms, and so much more to help you unleash the power of AI.   There's a serious wealth of talent speaking across the three days, including the likes of Satya Nadella, Amanda K. Silver, Scott Guthrie, Sarah Bird, Charles Lamanna, Miti J., Kevin Scott, Asha Sharma, Rajesh Jha, Arun Ulag, Clay Wesener, and many more.   And don't worry if you can't make it to Seattle, the event will be online and totally free to join. Click the image below to register for #MSBuild today!     European Collab Summit - Germany - 14-16th May 2024 The clock is counting down to the amazing European Collaboration Summit, which takes place in Germany May 14-16, 2024. #CollabSummit2024 is designed to provide cutting-edge insights and best practices into Power Platform, Microsoft 365, Teams, Viva, and so much more. There's a whole host of experts speakers across the three-day event, including the likes of Vesa Juvonen, Laurie Pottmeyer, Dan Holme, Mark Kashman, Dona Sarkar, Gavin Barron, Emily Mancini, Martina Grom, Ahmad Najjar, Liz Sundet, Nikki Chapple, Sara Fennah, Seb Matthews, Tobias Martin, Zoe Wilson, Fabian Williams, and many more.   Click the image below to find out more about #ECS2024 and register today!   Microsoft 365 & Power Platform Conference - Seattle - 3-7th June If you're looking to turbo boost your Power Platform skills this year, why not take a look at everything TechCon365 has to offer at the Seattle Convention Center on June 3-7, 2024.   This amazing 3-day conference (with 2 optional days of workshops) offers over 130 sessions across multiple tracks, alongside 25 workshops presented by Power Platform, Microsoft 365, Microsoft Teams, Viva, Azure, Copilot and AI experts. There's a great array of speakers, including the likes of Nirav Shah, Naomi Moneypenny, Jason Himmelstein, Heather Cook, Karuana Gatimu, Mark Kashman, Michelle Gilbert, Taiki Y., Kristi K., Nate Chamberlain, Julie Koesmarno, Daniel Glenn, Sarah Haase, Marc Windle, Amit Vasu, Joanne C Klein, Agnes Molnar, and many more.   Click the image below for more #Techcon365 intel and register today!   For more events, click the image below to visit the Microsoft Community Days website.    

Tuesday Tip | Update Your Community Profile Today!

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   We're excited to announce that updating your community profile has never been easier! Keeping your profile up to date is essential for staying connected and engaged with the community.   Check out the following Support Articles with these topics: Accessing Your Community ProfileRetrieving Your Profile URLUpdating Your Community Profile Time ZoneChanging Your Community Profile Picture (Avatar)Setting Your Date Display Preferences Click on your community link for more information: Power Apps, Power Automate, Power Pages, Copilot Studio   Thank you for being an active part of our community. Your contributions make a difference! Best Regards, The Community Management Team

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip: Community User Groups

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you’re well-versed in the community’s pulse. Keep an eye on the News & Announcements for your weekly Tuesday Tips—you never know what you may learn!   Today's Tip: Community User Groups and YOU Being part of, starting, or leading a User Group can have many great benefits for our community members who want to learn, share, and connect with others who are interested in the Microsoft Power Platform and the low-code revolution.   When you are part of a User Group, you discover amazing connections, learn incredible things, and build your skills. Some User Groups work in the virtual space, but many meet in physical locations, meaning you have several options when it comes to building community with people who are learning and growing together!   Some of the benefits of our Community User Groups are: Network with like-minded peers and product experts, and get in front of potential employers and clients.Learn from industry experts and influencers and make your own solutions more successful.Access exclusive community space, resources, tools, and support from Microsoft.Collaborate on projects, share best practices, and empower each other. These are just a few of the reasons why our community members love their User Groups. Don't wait. Get involved with (or maybe even start) a User Group today--just follow the tips below to get started.For current or new User Group leaders, all the information you need is here: User Group Leader Get Started GuideOnce you've kicked off your User Group, find the resources you need:  Community User Group ExperienceHave questions about our Community User Groups? Let us know! We are here to help you!

Top Solution Authors
Top Kudoed Authors
Users online (6,142)