cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
gautmish
Helper III
Helper III

microsoft flow get all items with distinct Assigned to (User and group) filed

Hi

 

I am creating a flow to get all the item assined to a single user and send an email to that user with all the item detail .

 

I dont want to send separate email for each task .

 

Could you please help me with any option . 

 

Thanks

Gautmish

133 REPLIES 133

@ZachRoberts  Thank you. I added the 'Append to Array variable' and received an error again. Screenshot below.

Flow New error.png

AtifMir1
New Member

Hi all,

 

I've been trying to use this solution for my own Microsoft Flow, taking an excel spreadsheet and notify users via email on their overdue datasets. I have a simple table of dataset name, url of dataset, name of person, persons email and overdue days. My issue occurs in the Append to array variable, when i use the following formula 

first(item()?['contactEmail']). Instead of outputting the full email address, it just outputs the first character. My flow is below, including the output in the array and composed. I'm really stuck on this and can't see why it's happening @ScottShearer @ZachRoberts @RobElliott .
flow-screenshot.PNGflow2.PNGflow3.PNG

Hello!

 

Since you are using an excel spreadsheet and not a SharePoint list like in the previous examples i think you will need to drop the 'first' formula and just grab the value of the item. 

 

In the sharepoint list we are pulling the data from a person column which can contain multiple users and using the first formula iterates that column if there are multiple users assigned to a task.

 

If you only have one user in your contact email field in excel then the above solution should work. If not you would need to add a delmitter to your excel field like a comma between your email address and then split that field based on the delimitter to get those values into an array.

 

Thanks,

Zach 

Thanks for the quick reply. Yes i have multiple contacts which have one or more overdue datasets, which i need to display in the email i send them. Below is an example.

 

table-example.PNG

 

How would i use the contactEmail column email addresses and send an email out with their associated overdue datasets? Can i tweak the existing example to do that?

ScottShearer
Most Valuable Professional
Most Valuable Professional

@AtifMir1 

Here is a link to a post with solution that clearly demonstartes how to reference columns, row by ro...  I believe this example is what you need.

 

If I have answered your question, please mark your post as Solved.
If you like my response, please give it a Thumbs Up.

Scott

Thanks @ScottShearer but i need to send a single email per person, batching items rather than sending multiple emails for each overdue item.

Hello,

 

You can do it like below i made a quick flow using an excel sheet.

 

Append you array to the value of the email field that Flow provides 

JJgoneNC1w.png

 

JZk504EHRl.png

 

Formula: 

union(variables('emailArray'), variables('emailArray'))

 

change the filter to like below in the do until

cEit44hEun.png

 

Then you can follow the rest of the steps they should be the same 

 

Thanks,
Zach

 

 

 

 

 

 

 

 

 

 

 

 

 

Thanks @ZachRoberts. It seems to work up until it gets to the end of the flow and Set Variable returns an error (shown below). This causes it to loop on the first email address until the flow forces a stop, it doesn't get to the other email addresses. But it is outputing the correct content which is good!

 

flow-last.PNG

 

last-error-first.PNGlast-error.PNG

@AtifMir1 

 

You need to adjust your 'Compose 2' to be a formula expression like belowAP1KvXtybR.png

then it should work

ūüėä

 

in your case the expression needs to be 

skip(variables('Emails',1))

 

 

 

 

 

Many thanks @ZachRoberts. It was driving me nuts and it ended up being a simple error. At least i'll know what it is when it happens next time.

 

It's all working now. All the test emails now receive the correct datasets that are assigned to them. ūüôā

Dear Kris, @v-xida-msft ,

 

I am currently building a Logic App workflow that should send a message through Microsoft Teams to a specific set of users (chat message), based on your post. So I am trying to accomplish the same result.

My scenario is also based on a SharePoint Online list. Instead of a task list, which you have used, I am using a list called Order Details. Each co-worker can add multiple items to the list, which will be automatically associated with the specific order.

 

I am trying to configure my Logic App workflow to only send one message through Microsoft Teams once the order has been processed, based on the Created By.Email column. But unfortunately the workflow keeps sending a message for each item that it finds within the list. Could you possibly help me out with this?

 

Thanks in advance!

 

Hello @jvdlinden ,

 

Can you please provide some screenshots of your flow so that we can help you troubleshoot?

 

Thanks,
Zach

Hi @ZachRoberts , definitely,

 

Let's start with my SharePoint configuration.

I have two lists:

- Orders

- Order details

 

Order details contains a lookup column that refers to the related order.

SharePoint-config.png

 

 

 

 

 

Currently, in the list Created By of all items is just me. You can imagine that other users will show up here.

Once the order has been delivered, I wish to send just one (1) chat message through Microsoft Teams telling that the order has been delivered.

 

The Logic Apps has now been configured as follow (based on the answer provided on the first page in this topic), and I am pretty sure there will be some errors inside:

 

  1. Trigger and initialize variable CreatedByEmail

step1-trigger-and-initialize-variable.png

 

2. Check if order status has been changed to Delivered, and then perform get items filtered on the order title (which is unique)

step2-condition-and-get_items.png

 

3. For each. "value" shown below is the output of Get Items above: body('Deelnemers_van_de_bestelling_ophalen')?['value']. "Created By Email" inside "Append to array variable" contains: items('For_each')?['Author']?['Email']

step3-foreach-and-compose.png

 

4. Compose, "Input "contains: 

union(variables('CreatedByEmail'),variables('CreatedByEmail'))

step4-compose.png

 

5. Until, and Get items. Filter Query 'Title' object contains: triggerBody()?['Title']

step5-until-getitems.png

 

 

6. Filter Array, 

In 'From', value contains: body('Deelnemers_van_de_bestelling_ophalen_2')?['value']

'Created By Email' contains: item()?['Author']?['Email']

first(...) contains: first(variables('CreatedByEmail'))

step6-filter-array.png

 

7. I am not sure if "Create HTML table" is necessary in this step, but it is configures as follows:

"Body" contains: body('Filter_array')

"Output" contains: body('Select')

step7-select-createhtml-table.png

 

8. Send a chat message through MS Teams. Inside 'Recipient', object "first(...)" contains: first(variables('CreatedByEmail'))

step8-send-teamsmessage.png

 

9. Compose and set variable.

Compose 2, object skip(...) contains: skip(variables('CreatedByEmail'),1)

Outputs object contains: outputs('Compose_2')

step9-compose-setvariable.png

 

So, the current behaviour is that the Logic App successfully runs without any error, but instead of 1 chat message I am receiving 1 each row.

Hello,

 

You mentioned that you followed the solution on the first page? There was some errors in that solution and it was straightend out in a post I made later in the thread. Can you check out message 18 in the thread, I uploaded screenshots of my solution there.

 

In my flow to test it i replaced send an email with the teams message and i am getting 1 message with each of the tasks that is assigned to me. 

 

Thanks,
Zach 

Hi @ZachRoberts ,

I have rebuilt the workflow based on message 18.

Now I am getting the following error:

error.png

 

And I have configured this action as follows:

formula.png

 

Do you have any idea what I'm doing wrong here?

 

Thank you.

Joost

Anonymous
Not applicable

Hi Kris (@v-xida-msft),

 

I tried this one. Can you help me further. it seems like my "first" function returns the first letter of the email address instead of the first email. (I tried to search the net what ive missed, but found none up to now) Thanks so much

@Anonymous 

 

Can you upload some screenshots of your flow please?


Thanks,
Zach

 

Hi @BastMani ,

 

You can place the "code" in the expression field when the dynamic window is visible when you are entering data into a field.

 

Thanks,

Zach

Hi,

 

I have done every step you said but I still get the same error. I need to send 1 email per Supervisor (what you call "AssignedTo") with the list of the items they have assigned.

 

The error:

Capture5.JPG

 

The Flow:

 

Capture1.JPG

Capture2.JPG

 

Capture3.JPG

Capture4.JPG

 

Please help!

 

@v-xida-msft @ZachRoberts  @BastMani  @gautmish @Anonymous 

Helpful resources

Announcements

Tuesday Tip | How to Report Spam in Our Community

It's time for another¬†TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you‚Äôre a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community. ¬† As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you‚Äôre well-versed in the community‚Äôs pulse. Keep an eye on the News & Announcements for your weekly¬†Tuesday Tips‚ÄĒyou never know what you may learn! ¬† Today's Tip:¬†How to Report Spam in Our Community We strive to maintain a professional and helpful community, and part of that effort involves keeping our platform free of spam. If¬†you encounter a post that you believe is spam, please follow these steps to report it: Locate the Post:¬†Find the post in question within the community.Kebab Menu:¬†Click on the "Kebab" menu | 3 Dots, on the top right of the post.Report Inappropriate Content:¬†Select "Report Inappropriate Content" from the menu.Submit Report:¬†Fill out any necessary details on the form and submit your report. ¬† Our community team will review the report and take appropriate action to ensure our community remains a valuable resource for everyone. ¬† Thank you for helping us keep the community clean and useful!

Tuesday Tip | How to Get Community Support

It's time for another Tuesday Tip, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.       This Week: All About Community Support Whether you're a seasoned community veteran or just getting started, you may need a bit of help from time to time! If you need to share feedback with the Community Engagement team about the community or are looking for ways we can assist you with user groups, events, or something else, Community Support is the place to start.   Community Support is part of every one of our communities, accessible to all our community members.   Within each community's Community Support page, you'll find three distinct areas, each with a different focus to help you when you need support from us most. Power Apps: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pa_community_support Power Automate: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpa_community_support Power Pages: https://powerusers.microsoft.com/t5/Community-Support/ct-p/mpp_community_support Copilot Studio: https://powerusers.microsoft.com/t5/Community-Support/ct-p/pva_community-support   Community Support Form If you need more assistance, you can reach out to the Community Team via the Community support form. Choose the type of support you require and fill in the form accordingly. We will respond to you promptly.    Thank you for being an active part of our community. Your contributions make a difference!   Best Regards, The Community Management Team

Community Roundup: A Look Back at Our Last 10 Tuesday Tips

As we continue to grow and learn together, it's important to reflect on the valuable insights we've shared. For today's #TuesdayTip, we're excited to take a moment to look back at the last 10 tips we've shared in case you missed any or want to revisit them.¬†Thanks for your incredible support for this series--we're so glad it was able to help so many of you navigate your community experience! ¬† Getting Started in the Community An overview of everything you need to know about navigating the community on one page!¬† Community Links:¬†‚ó謆Power Apps¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio¬† ¬† Community Ranks and YOU Have you ever wondered how your fellow community members ascend the ranks within our community? We explain everything about ranks and how to achieve points so you can climb up in the rankings! Community Links:¬†‚ó謆Power Apps¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio¬† ¬† Powering Up Your Community Profile Your Community User Profile is how the Community knows you--so it's essential that it works the way you need it to! From changing your username to updating contact information, this Knowledge Base Article is your best resource for powering up your profile. Community Links:¬†‚ó謆Power Apps¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio¬† ¬† Community Blogs--A Great Place to Start There's so much you'll discover in the Community Blogs, and we hope you'll check them out today!¬† Community Links:¬†‚ó謆Power Apps¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio¬† ¬† Unlocking Community Achievements and Earning Badges Across the Communities, you'll see badges on users profile that recognize and reward their engagement and contributions.¬†Check out some details on Community badges--and find out more in the detailed link at the end of the article! Community Links:¬†‚ó謆Power Apps¬†¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio¬† ¬† Blogging in the Community Interested in blogging? Everything you need to know on writing blogs in our four communities! Get started blogging across the Power Platform communities today! Community Links:¬†‚ó謆Power Apps¬†¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio ¬† Subscriptions & Notifications We don't want you to miss a thing in the community! Read all about how to subscribe to sections of our forums and how to setup your notifications! Community Links:¬†‚ó謆Power Apps¬†¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio ¬† Getting Started with Private Messages & Macros Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! Community Links:¬†‚ó謆Power Apps¬†¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio ¬† Community User Groups Learn everything about being part of, starting, or leading a User Group in the Power Platform Community. Community Links:¬†‚ó謆Power Apps¬†¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio ¬† Update Your Community Profile Today! Keep your community profile up to date which is essential for staying connected and engaged with the community. Community Links:¬†‚ó謆Power Apps¬†¬†‚ó謆Power Automate¬†¬†‚ó謆Power Pages¬†¬†‚ó謆Copilot Studio ¬† Thank you for being an integral part of our journey. ¬† Here's to many more Tuesday Tips as we pave the way for a brighter, more connected future! As always, watch the¬†News & Announcements¬†for the next set of tips, coming soon! ¬† ¬†

Hear what's next for the Power Up Program

Hear from Principal Program Manager, Dimpi Gandhi, to discover the latest enhancements to the Microsoft #PowerUpProgram, including a new accelerated video-based curriculum crafted with the expertise of Microsoft MVPs, Rory Neary and Charlie Phipps-Bennett. If you’d like to hear what’s coming next, click the link below to sign up today! https://aka.ms/PowerUp  

Tuesday Tip: Getting Started with Private Messages & Macros

Welcome to¬†TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you‚Äôre a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community. ¬† As our community family expands each week, we revisit our essential tools, tips, and tricks to ensure you‚Äôre well-versed in the community‚Äôs pulse. Keep an eye on the News & Announcements for your weekly¬†Tuesday Tips‚ÄĒyou never know what you may learn! ¬† This Week's Tip: Private Messaging & Macros in Power Apps Community ¬† Do you want to enhance your communication in the Community and streamline your interactions? One of the best ways to do this is to ensure you are using Private Messaging--and the ever-handy macros that are available to you as a Community member! ¬† Our Knowledge Base article about private messaging and macros is the best place to find out more. Check it out today and discover some key tips and tricks when it comes to messages and macros: ¬† Private Messaging: Learn how to¬†enable private messages¬†in your community profile and ensure you‚Äôre connected with other community membersMacros Explained: Discover the convenience of¬†macros‚ÄĒprewritten text snippets that save time when posting in forums or sending private messagesCreating Macros: Follow simple steps to¬†create your own macros¬†for efficient communication within the Power Apps CommunityUsage Guide:¬†Understand how to¬†apply macros¬†in posts and private messages, enhancing your interaction with the Community For detailed instructions and more information, visit the full page in your community today:Power Apps:¬†Enabling Private Messaging & How to Use Macros (Power Apps)Power Automate:¬†Enabling Private Messaging & How to Use Macros (Power Automate)¬† Copilot Studio:¬†Enabling Private Messaging &How to Use Macros (Copilot Studio)¬†Power Pages:¬†Enabling Private Messaging & How to Use Macros (Power Pages)

Tuesday Tip: Subscriptions & Notifications

TUESDAY TIPS are our way of communicating helpful things we've learned or shared that have helped members of the Community. Whether you're just getting started or you're a seasoned pro, Tuesday Tips will help you know where to go, what to look for, and navigate your way through the ever-growing--and ever-changing--world of the Power Platform Community! We cover basics about the Community, provide a few "insider tips" to make your experience even better, and share best practices gleaned from our most active community members and Super Users.   With so many new Community members joining us each week, we'll also review a few of our "best practices" so you know just "how" the Community works, so make sure to watch the News & Announcements each week for the latest and greatest Tuesday Tips!   This Week: All About Subscriptions & Notifications We don't want you to a miss a thing in the Community! The best way to make sure you know what's going on in the News & Announcements, to blogs you follow, or forums and galleries you're interested in is to subscribe! These subscriptions ensure you receive automated messages about the most recent posts and replies. Even better, there are multiple ways you can subscribe to content and boards in the community! (Please note: if you have created an AAD (Azure Active Directory) account you won't be able to receive e-mail notifications.)   Subscribing to a Category  When you're looking at the entire category, select from the Options drop down and choose Subscribe.     You can then choose to Subscribe to all of the boards or select only the boards you want to receive notifications. When you're satisfied with your choices, click Save.     Subscribing to a Topic You can also subscribe to a single topic by clicking Subscribe from the Options drop down menu, while you are viewing the topic or in the General board overview, respectively.     Subscribing to a Label Find the labels at the bottom left of a post.From a particular post with a label, click on the label to filter by that label. This opens a window containing a list of posts with the label you have selected. Click Subscribe.     Note: You can only subscribe to a label at the board level. If you subscribe to a label named 'Copilot' at board #1, it will not automatically subscribe you to an identically named label at board #2. You will have to subscribe twice, once at each board.   Bookmarks Just like you can subscribe to topics and categories, you can also bookmark topics and boards from the same menus! Simply go to the Topic Options drop down menu to bookmark a topic or the Options drop down to bookmark a board. The difference between subscribing and bookmarking is that subscriptions provide you with notifications, whereas bookmarks provide you a static way of easily accessing your favorite boards from the My subscriptions area.   Managing & Viewing Your Subscriptions & Bookmarks To manage your subscriptions, click on your avatar and select My subscriptions from the drop-down menu.     From the Subscriptions & Notifications tab, you can manage your subscriptions, including your e-mail subscription options, your bookmarks, your notification settings, and your email notification format.     You can see a list of all your subscriptions and bookmarks and choose which ones to delete, either individually or in bulk, by checking multiple boxes.     A Note on Following Friends on Mobile Adding someone as a friend or selecting Follow in the mobile view does not allow you to subscribe to their activity feed. You will merely be able to see your friends’ biography, other personal information, or online status, and send messages more quickly by choosing who to send the message to from a list, as opposed to having to search by username.

Users online (3,311)