cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Iamglt
Helper V
Helper V

Filtering One Drop down box based on the value of another drop down box

Hi,

I have two fields - one Called 'Division' and the other called 'Business Unit'.  There are many business units under each division.  For example:

SP Field: Division:

Corporate

SP Field: Business Unit:

HR

Finance

Legal

IT

SP Field: Division:

Public Engagement

SP Field: Business Unit:

Business Unit A

Business Unit B

Business Unit C

Business Unit D

SP Field: Division:

Directorate

SP Field: Business Unit:

Business Unit E

Business Unit F

Business Unit G

Business Unit H

 

What I would like to do is select the Division in the drop down box, and the Business Unit drop down field will only display the the records related to that particular Division.  For example, if I pick the division of 'Directorate', then only Business Unit E,F,G and H will be available from the in the Business Unit drop down box.  Both data cards (Division and Business Unit) write back to their respective SharePoint fields.  I have created a separate SharePoint list called Business Unit (which has been added as a data source) with the following info:

 

Division, Business Unit

Corporate, HR

Corporate, Finance

Corporate , Legal

Corporate, IT

Public Engagement, Business Unit A

Public Engagement, Business Unit B

Public Engagement, Business Unit C

Public Engagement, Business Unit D

Directorate, Business Unit E

Directorate, Business Unit F

Directorate, Business Unit G

Directorate, Business Unit H

 

Now my question is how do I get the Business Unit field to filter the values from the Business Unit List, then insert the selected value into the original Business Unit field?

 

Any assistance is always greatly appreciated,

Geoff.

 

2 ACCEPTED SOLUTIONS

Accepted Solutions

@Iamglt ,

That is probably because you forgot to rename the field (from my assumed name) in the second drop-down

Sort(
   Filter(
      'Business Units',
      'Division (Title)'=DataCardValue137.Selected.Result
   ).'Business Unit',
   'Business Unit'
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

PS You might recall that ddDivision might be a better name for DataCardValue137 (and easier to refer to) - it is also very good practice not to put spaces and special characters in file names like 'Division (Title)'  

View solution in original post

@Iamglt <

First question - up to you, but be consistent. I use the control type (dd for dropdown, cb for Combo Box, tx for Text Box, dp for DatePicker, lb for Label etc ), then  the field name and then if necessary for multiple controls in the app on the same field, an abbreviation of the screen name. Yo do not have to rename everything, but the controls containing data that you are going to refer to are the most important.

For the second, it will of course retain the current value (that is what it is designed to do), but you could Reset the second dropdown on the OnChange of the first. This is a bit tricky if you want to show the value in other circumstances, so you would have to decide what you wanted to show - (Blank() as an example. You would first set a Variable at Screen OnVisible

UpdateContext({varResetcb:false})

then on the OnChange of the first Combo Box

UpdateContext({varResetcb:true})

then the DefaultSelectedItems would be something like

If(
   varResetcb,
   {'Business Unit':Blank()},
   {'Business Unit':ThisItem.'Business Unit'}
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

View solution in original post

40 REPLIES 40
WarrenBelz
Super User
Super User

Hi @Iamglt ,

Firstly your two drop downs Items for First

With(
   {wList:YourSPListName},
   Sort(
      Distinct(
         wList,
         Division
      ),
      Result
   )
)

then the Items for the second

Sort(
   Filter(
      YourSPListName,
      Division=YourFirstDropdownName.Selected.Result
   ).'Business Unit',
   'Business Unit'
)

 I do not understand your last question fully - what are you trying to insert and where?

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Hi Warren,

 

Thanks for you reply - in your code above, am I meant to use for YourSPListName

the original SP list (New Employee Workflow), or the new list called Business Units?

 

For the second part of my question I just wanted to ensure that if the drop down boxes get their values from a separate list (i.e. Business Units), then they write those values back to their original fields in the 'New Employee Workflow' list.  

Hi @Iamglt ,

Sorry for being confused here, but what is the difference between the lists other than you presenting the information differently in your post?

 My code was designed for the first one, but would also work on the second (I assumed the commas were just showing the contents of the two fields).

What data are you trying to write back on the selection and to what field in what list?

Ok the second list (Called Business Units) was to define what was related to each of the divisions, so you could sort corporate and get HR,  Finance, Legal etc. 

 

Division, Business Unit

Corporate, HR

Corporate, Finance

Corporate , Legal

Corporate, IT

Public Engagement, Business Unit A

Public Engagement, Business Unit B

Public Engagement, Business Unit C

Public Engagement, Business Unit D

Directorate, Business Unit E

Directorate, Business Unit F

Directorate, Business Unit G

Directorate, Business Unit H

 

The original list (New Employee Workflow) is where I want the values selected written back to that list.  In other words, the Data Cards get their information from the Second List (Business Units), but when the selection is made, it writes it into the Fields Division and Business unit in the New Employee Workflow list.

 

Cheers,

Geoff.

Ok this code works for the Division drop down box:

 


@Iamglt wrote:

Ok the second list (Called Business Units) was to define what was related to each of the divisions, so you could sort corporate and get HR,  Finance, Legal etc. 

 

Division, Business Unit

Corporate, HR

Corporate, Finance

Corporate , Legal

Corporate, IT

Public Engagement, Business Unit A

Public Engagement, Business Unit B

Public Engagement, Business Unit C

Public Engagement, Business Unit D

Directorate, Business Unit E

Directorate, Business Unit F

Directorate, Business Unit G

Directorate, Business Unit H

 

The original list (New Employee Workflow) is where I want the values selected written back to that list.  In other words, the Data Cards get their information from the Second List (Business Units), but when the selection is made, it writes it into the Fields Division and Business unit in the New Employee Workflow list.

 

Cheers,

Geoff.


Iamglt_0-1609667710841.png

But with the Business Units data card, I cant get it working: 

Iamglt_1-1609667768576.png

How do I refer to the value in the Division drop down box, By DataCardValue137?

 

Cheers,

Geoff.

 


 

@Iamglt ,

That is probably because you forgot to rename the field (from my assumed name) in the second drop-down

Sort(
   Filter(
      'Business Units',
      'Division (Title)'=DataCardValue137.Selected.Result
   ).'Business Unit',
   'Business Unit'
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

 

PS You might recall that ddDivision might be a better name for DataCardValue137 (and easier to refer to) - it is also very good practice not to put spaces and special characters in file names like 'Division (Title)'  

Yea I still have to go through and rename everything - is there some standard we use for data cards?  eg:

 

Iamglt_0-1609669243836.png

 

Also, your code works perfectly, but when I make a change in the Division field, the Business Unit field has the updated values, but still remembers the old value selected:

 

Iamglt_1-1609669399869.png

 

Finance should not be in that list.  Is there any way to set the Business Unit field to Null when the Division field changes?

 

Cheers,

Geoff.

 

 

@Iamglt <

First question - up to you, but be consistent. I use the control type (dd for dropdown, cb for Combo Box, tx for Text Box, dp for DatePicker, lb for Label etc ), then  the field name and then if necessary for multiple controls in the app on the same field, an abbreviation of the screen name. Yo do not have to rename everything, but the controls containing data that you are going to refer to are the most important.

For the second, it will of course retain the current value (that is what it is designed to do), but you could Reset the second dropdown on the OnChange of the first. This is a bit tricky if you want to show the value in other circumstances, so you would have to decide what you wanted to show - (Blank() as an example. You would first set a Variable at Screen OnVisible

UpdateContext({varResetcb:false})

then on the OnChange of the first Combo Box

UpdateContext({varResetcb:true})

then the DefaultSelectedItems would be something like

If(
   varResetcb,
   {'Business Unit':Blank()},
   {'Business Unit':ThisItem.'Business Unit'}
)

 

Please click Accept as solution if my post helped you solve your issue. This will help others find it more readily. It also closes the item. If the content was useful in other ways, please consider giving it Thumbs Up.

Hi Warren,

Just realized that after I got the populating fields (Division + Business Unit) populated, they do not save back to the 'New Employee Workflow', even after I patch all fields for the form when I click the save button...

 

Iamglt_0-1609954814226.png

Is there any particular thing I need to do to force the selected items (from the Business Units list) in the drop down boxes to update into the same fields in the New Employee Workflow list?  I have restored some older versions of my Powerapp and it looks like its never updated, even thought the functionality with the drop down boxes works.

Helpful resources

Announcements

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!      

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!         Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Top Solution Authors
Top Kudoed Authors
Users online (2,981)