Showing results for 
Search instead for 
Did you mean: 
Helper II
Helper II

Send email to multiple users via send HTTP request to Sharepoint

Hi, I need assistance with sending one email to multiple users. I created a Microsoft Form for other departments to submit a legal request. This form uses a flow to transfer the information into a sharepoint list and sends a receipt email to the requestor (via send an HTTP request to SP). 


Next, I've created another flow for the SP list which has the same information but should go to the assigned staff (default assignee, 2nd assignee and staff). I have a separate column for each email address. The flow fails if I put all three dynamic content columns in the "To" field, and other times it won't hold just one column. It simply removes the information and instead the result is [""] and no email sent.


Ultimately, Step 1 processes to the requestor and then Step 2 starts and goes to the assigned staff.  I've learned everything so far via Google and Youtube videos but unable to finish this last part for several weeks. My office wants to utilize Sharepoint as its primary database for requests and document storage. Please I need help ASAP.


Step 1 - MS Form (Flow)



Step 2 - SP List (Flow) 





@ahleonar ok just so I understand correctly do not use Compose, Select , Join route. Instead after Get Items.....1) Initialize a variable (string); 2) Append to String Variable - this creates an apply to each loop. Where to put the substring formula?




Frequent Visitor

Yes, that is correct. I haven't messed around with setting up the flow like you were thinking of but the way I mentioned should result in having to use less connectors. You will want to append all your contacts to that string variable you created and would like to list in the email so your Dept contacts, Legal contacts and Staff contacts, etc with the same format as my previous post.


The substring connector will need come after all your append to string actions required. But keep this outside of your apply to each loops. Think of this as your final formatting before you send your email. 

@ahleonar ok I'm even more confused now and I truly thank you for your efforts. But I'm just not getting where I'm going wrong because the flow continuously produce errors.


I need to send to the Dept Approvers and Legal Approvers in one email via HTTP (heck I'll take just one group if it will flow).







@ahleonar also what connector to use for the substring? It shouldn't be so hard to add multiple recipients to an HTTP email (emails to multiple users are sent everyday). If you can, please screenshot a sample flow.....I'd truly appreciate it 😉



Frequent Visitor

@mhdukes1 It looks like you have the right idea but are not applying the correct formatting around the dynamic content for the emails to append them to a string variable. You need to have the following setup in your append to string variable. It will loop through all the provided emails no matter 1, 2, 3, 15, or 100 emails (obviously 100 emails would be ridiculous but for examples sake why not)






I also forgot to mention you will use the compose outputs for the "To" recipient line in your Send an HTTP request to SharePoint connector. My apologies there. Screenshots are below for how this would look. I went ahead and quickly recreated your use case. 







Hopefully this helps you out,


Cheers and have a good weekend!


@ahleonar ok let me try......give me a few minutes and wish me! I'll return with the results 😉


@ahleonar test succeeded but I didn't get the HTTP email.  Did I complete the substring right? The screen doesn't open for me to see the details.


substring(variables('varEmails'), 0, sub(length(variables('varEmails')),1))





P.S. I didn't use the Signature Approvers because no dynamic content option. I rechecked the list and column is multi-person (with name and presence selected).....

Frequent Visitor

@mhdukes1 substring looks right to me. Do you have any email rules that will would cause the email not to appear in your inbox? Personally I have a no-reply testing folder in my outlook so that I don't spam my inbox testing emails. That could be the reason why  you don't see the email in your inbox.


You also will need to have access to the SharePoint site you are using for your URL in order to receive the emails. This includes users you are trying to send emails too as well.


I also don't think the name and presence would affect you being able to add signature approvers to the email but I've never done much with name and presence option for person column. 


If no to both of those things above, I'd need to see the output of the flow run to see the output of the send an HTTP to determine further. Also why do you have all the actions inside an apply to each loop? Is that from the get items connector where you grab the item in SP you are using the values to determine who gets emails sent to them?

@ahleonar yes, the items are in an apply to each because of the Get Items connector. The Append to String Variable applies the loop when the value is "Legal Approvers Email". I tried but it won't let me drag it out. 


I have full control permissions and no restrictions. The HTTP email triggers fine with static email addresses as it appeared in my inbox. However, my flow requires dynamic content because the emails must be forwarded to the assigned staff.


Here's the output after testing - unable to open to see details.




@mhdukes1 Makes sense. I'd need to see the output of the HTTP connector to provide any further advice. 


See if you can copy the connector and paste it outside of that apply to each maybe to generate an output? I'd do this with the substring compose connector as well. You should be able to reference the variable outside of the apply to each.


If you don't have luck with that can you use the get item connector instead of get items? You could use the ID from the "When an item is created" trigger of your flow for the ID required to use the "get item" connector. I prefer grabbing items this way so you can avoid the apply to each loops.

@ahleonar thanks for all your help thus far. I'm starting from scratch trying to determine the breakdown. This is may first Append to String variable.

value (Legal Approvers)

Name: VarEmails

Value: Legal Approvers Email



this is the result - no value stored




@mhdukes1 Try changing the output on your apply connector to each as "Legal Approver". This will may create an additional apply to each loop but I would assume that is why you are getting a blank value. If you are saving the value to a string variable the extra loop shouldn't matter either. You should be able to reference the variable outside of the apply to each. See screenshot below for clarification, I apologize in advance for my bad handwriting 😂


Only other explanation would be that the value for Legal approvers you are pointing to in SharePoint is blank. 





@ahleonar did the same as you but still no result


LegalApprovers.....the LegalApproversEmail


result still the same



@mhdukes1 Check the output of the get item connector and see if you can find a value for legal approvers. Is there something there?


Your setup with the apply to each and append to string look correct. Your append to string connector should contain an email if there are legal approvers listed in the get item connector. If not check the item in SharePoint to make sure it has legal approvers listed on the same ID of the item you're testing. Just don't forget those quotes and comma for the email formatting when you have it figured out! 

@ahleonar finally got a result for HTTP w/no email addresses 




Frequent Visitor

@mhdukes1 Please send a picture of how your Send an HTTP request to SharePoint connector is setup. I would assume that issue has something to do with how you have setup your To line 

Helpful resources


Win free tickets to the Power Platform Conference | Summer of Solutions

We are excited to announce the Summer of Solutions Challenge!    This challenge is kicking off on Monday, June 17th and will run for (4) weeks.  The challenge is open to all Power Platform (Power Apps, Power Automate, Copilot Studio & Power Pages) community members. We invite you to participate in a quest to provide solutions to as many questions as you can. Answers can be provided in all the communities.    Entry Period: This Challenge will consist of four weekly Entry Periods as follows (each an “Entry Period”)   - 12:00 a.m. PT on June 17, 2024 – 11:59 p.m. PT on June 23, 2024 - 12:00 a.m. PT on June 24, 2024 – 11:59 p.m. PT on June 30, 2024 - 12:00 a.m. PT on July 1, 2024 – 11:59 p.m. PT on July 7, 2024 - 12:00 a.m. PT on July 8, 2024 – 11:59 p.m. PT on July 14, 2024   Entries will be eligible for the Entry Period in which they are received and will not carryover to subsequent weekly entry periods.  You must enter into each weekly Entry Period separately.   How to Enter: We invite you to participate in a quest to provide "Accepted Solutions" to as many questions as you can. Answers can be provided in all the communities. Users must provide a solution which can be an “Accepted Solution” in the Forums in all of the communities and there are no limits to the number of “Accepted Solutions” that a member can provide for entries in this challenge, but each entry must be substantially unique and different.    Winner Selection and Prizes: At the end of each week, we will list the top ten (10) Community users which will consist of: 5 Community Members & 5 Super Users and they will advance to the final drawing. We will post each week in the News & Announcements the top 10 Solution providers.  At the end of the challenge, we will add all of the top 10 weekly names and enter them into a random drawing.  Then we will randomly select ten (10) winners (5 Community Members & 5 Super Users) from among all eligible entrants received across all weekly Entry Periods to receive the prize listed below. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once overall. If they are drawn multiple times, another user will be drawn at random.  Individuals will be contacted before the announcement with the opportunity to claim or deny the prize.  Once all of the winners have been notified, we will post in the News & Announcements of each community with the list of winners.   Each winner will receive one (1) Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value). NOTE: Prize is for conference attendance only and any other costs such as airfare, lodging, transportation, and food are the sole responsibility of the winner. Tickets are not transferable to any other party or to next year’s event.   ** PLEASE SEE THE ATTACHED RULES for this CHALLENGE**

Celebrating the June Super User of the Month: Markus Franz

Markus Franz is a phenomenal contributor to the Power Apps Community. Super Users like Markus inspire others through their example, encouragement, and active participation.    The Why: "I do this to help others achieve what they are trying to do. As a total beginner back then without IT background I know how overwhelming things can be, so I decided to jump in and help others. I also do this to keep progressing and learning myself." Thank you, Markus Franz, for your outstanding work! Keep inspiring others and making a difference in the community! 🎉  Keep up the fantastic work! 👏👏 Markus Franz | LinkedIn  Power Apps: mmbr1606  

Copilot Cookbook Challenge | Week 1 Results | Win Tickets to the Power Platform Conference

We are excited to announce the "The Copilot Cookbook Community Challenge is a great way to showcase your creativity and connect with others. Plus, you could win tickets to the Power Platform Community Conference in Las Vegas in September 2024 as an amazing bonus.   Two ways to enter: 1. Copilot Studio Cookbook Gallery: 2. Power Apps Copilot Cookbook Gallery:   There will be 5 chances to qualify for the final drawing: Early Bird Entries: March 1 - June 2Week 1: June 3 - June 9Week 2: June 10 - June 16Week 3: June 17 - June 23Week 4: June 24 - June 30     At the end of each week, we will draw 5 random names from every user who has posted a qualifying Copilot Studio template, sample or demo in the Copilot Studio Cookbook or a qualifying Power Apps Copilot sample or demo in the Power Apps Copilot Cookbook. Users who are not drawn in a given week will be added to the pool for the next week. Users can qualify more than once, but no more than once per week. Four winners will be drawn at random from the total qualifying entrants. If a winner declines, we will draw again at random for the next winner.  A user will only be able to win once. If they are drawn multiple times, another user will be drawn at random. Prizes:  One Pass to the Power Platform Conference in Las Vegas, Sep. 18-20, 2024 ($1800 value, does not include travel, lodging, or any other expenses) Winners are also eligible to do a 10-minute presentation of their demo or solution in a community solutions showcase at the event. To qualify for the drawing, templates, samples or demos must be related to Copilot Studio or a Copilot feature of Power Apps, Power Automate, or Power Pages, and must demonstrate or solve a complete unique and useful business or technical problem. Power Automate and Power Pagers posts should be added to the Power Apps Cookbook. Final determination of qualifying entries is at the sole discretion of Microsoft. Weekly updates and the Final random winners will be posted in the News & Announcements section in the communities on July 29th, 2024. Did you submit entries early?  Early Bird Entries March 1 - June 2:  If you posted something in the "early bird" time frame complete this form: if you would like to be entered in the challenge.   Week 1 Results:  Congratulations to the Week 1 qualifiers, you are being entered in the random drawing that will take place at the end of the challenge. Copilot Cookbook Gallery:Power Apps Cookbook Gallery:1.  @Mathieu_Paris 1.   @SpongYe 2.  @Dhanush 2.   @Deenuji 3.  n/a3.   @Nived_Nambiar  4.  n/a4.   @ManishSolanki 5.  n/a5.    n/a

Your Moment to Shine: 2024 PPCC’s Got Power Awards Show

For the third year, we invite you, our talented community members, to participate in the grand 2024 Power Platform Community Conference's Got Power Awards. This event is your opportunity to showcase solutions that make a significant business impact, highlight extensive use of Power Platform products, demonstrate good governance, or tell an inspirational story. Share your success stories, inspire your peers, and show off some hidden talents.  This is your time to shine and bring your creations into the spotlight!  Make your mark, inspire others and leave a lasting impression. Sign up today for a chance to showcase your solution and win the coveted 2024 PPCC’s Got Power Award. This year we have three categories for you to participate in: Technical Solution Demo, Storytelling, and Hidden Talent.      The Technical solution demo category showcases your applications, automated workflows, copilot agentic experiences, web pages, AI capabilities, dashboards, and/or more. We want to see your most impactful Power Platform solutions!  The Storytelling category is where you can share your inspiring story, and the Hidden Talent category is where your talents (such as singing, dancing, jump roping, etc.) can shine! Submission Details:  Fill out the submission form by July 12th with details and a 2–5-minute video showcasing your Solution impact. (Please let us know you're coming to PPCC, too!)After review by a panel of Microsoft judges, the top storytellers will be invited to present a virtual demo presentation to the judges during early August. You’ll be notified soon after if you have been selected as a finalist to share your story live at PPCC’s Got Power!  The live show will feature the solution demos and storytelling talents of the top contestants, winner announcements, and the opportunity to network with your community.  It's not just a showcase for technical talent and storytelling showmanship, show it's a golden opportunity to make connections and celebrate our Community together! Let's make this a memorable event! See you there!   Mark your calendars! Date and Time: Thursday, Sept 19th Location: PPCC24 at the MGM Grand, Las Vegas, NV 

Tuesday Tip | Accepting Solutions

It's time for another TUESDAY TIPS, your weekly connection with the most insightful tips and tricks that empower both newcomers and veterans in the Power Platform Community! Every Tuesday, we bring you a curated selection of the finest advice, distilled from the resources and tools in the Community. Whether you’re a seasoned member or just getting started, Tuesday Tips are the perfect compass guiding you across the dynamic landscape of the Power Platform Community.   To enhance our collaborative environment, it's important to acknowledge when your question has been answered satisfactorily. Here's a quick guide on how to accept a solution to your questions: Find the Helpful Reply: Navigate to the reply that has effectively answered your question.Accept as Solution: Look for the "Accept as Solution" button or link, usually located at the bottom of the reply.Confirm Your Selection: Clicking this button may prompt you for confirmation. Go ahead and confirm that this is indeed the solution.Acknowledgment: Once accepted, the reply will be highlighted, and the original post will be marked as "Solved". This helps other community members find the same solution quickly. By marking a reply as an accepted solution, you not only thank the person who helped you but also make it easier for others with similar questions to find answers. Let's continue to support each other by recognizing helpful contributions. 

Reminder: To register for the Community Ambassador Call on June 13th

Calling all Super Users & User Group Leaders   Reminder: To register for the Community Ambassador Call on June 13th—for an exclusive event for User Group Leaders and Super Users! This month is packed with exciting updates and activities within our community.   What's Happening: Community Updates: We'll share the latest developments and what's new in our vibrant community.Special Guest Speaker: Get ready for an insightful talk and live demo of Microsoft Copilot Studio templates by our special guest.Regular Updates: Stay informed with our routine updates for User Groups and Super Users.Community Insights: We'll provide general information about ongoing and upcoming community initiatives. Don't Miss Out: Register Now: Choose the session that fits your schedule best.Check your private messages or Super User Forum for registration links. We're excited to connect with you and continue building a stronger community together.   See you at the call!  

Users online (2,642)