I recently came across the following scenario posted on the forums and I moved my response to this blog.

Scenario:

We have a SharePoint List which has three SharePoint LookUp Columns:

1. Country: configured in SharePoint as a Single-Select SharePoint LookUp column.
2. City: configured in SharePoint as a Multi-Select SharePoint LookUp column.
3. Town: configured in SharePoint as a Multi-Select SharePoint LookUp column.

We want to add these fields into an EditForm control, and cascade each Combobox selection according to the levels ordered above.

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In this Power Apps Tutorial, we will discuss what is the Power Apps Search function, it’s syntax, how to use the Power Apps search function in a canvas app. We will see how to apply a search box in Power Apps.

We will also see how to search for items from the Data Vase Account Entity using the Power Apps search function.

Also, We will see how to use the Search function in a Vertical Gallery Control and how can you do multiple searches.

Please fellow below screens.

Click on Create app à Give app name based on your requirement and click on Create

Rename first screen as main screen it will be easy to understand.

Step-1:

First of all, on your Power Apps Screen, Add a Blank Vertical Gallery Control (Insert -> Gallery -> Vertical). Then connect a Data Source as Account (As my records are present in Account Entity) as shown below.

Step-3:

In the below screenshot, you can see all the records are retrieved from the Account entity. Here, your Item property should be your Account Entity name (‘Account ‘).

Select the Gallery and go to the Properties pane. Select the Layout as “Name, Address “. Edit the fields and add the columns as per your choice.

Step-4:

Now to search the fields from the PowerApps vertical gallery, we need to add a search bar on the top of the Gallery. For that, go to Insert -> Text -> Add Text Input as shown below.

The Text input control will insert and it will show the default value as Text. Just remove the Default value and in Hint Text give as “Search by Account” as shown in below screen.

Rename Text input as Search Box for added text box. 

Step-6:

Select the Vertical Gallery control and apply the below Search function formula on its Items property as:

Items = Search ('Event Registration Details', SearchBox.Text, "Title")

Thank you..!

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This is an issue that has been the subject of many questions and below is the series of processes which I believe adequately addresses the structure needed.

Firstly, the three initial things to do (which I will not go into any depth with) are: -

• Configuring any SharePoint views to display only the columns you want all users to see and
• Filtering the View data so that it displays only the records you want available for choosing. I am assuming here that the users need to see records other than those they created.
• Configuring the Integrated App to restrict the users (or the particular user) to only be able to do and see what they need to.

Then however we are left with a number of inbuilt SharePoint functions that allow a reasonably knowledgeable user to circumvent these controls and do/see things you do not want them to.

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