cancel
Showing results for 
Search instead for 
Did you mean: 
Reply
Lefty
Power Participant
Power Participant

Gallery filtering issues

Hi,

 

I have a gallery where I am trying to display only items where users are reviewers or if the user is the person who raised the item. It appears all the items are visible to all users, and I cannot figure out from my code why, on my items property of my gallery I have:

 

 

Sort(
    Filter(
        List,
        (
        'Created By'.Email = vUser ||
        LineManager.Email = vUser ||
        Approver1.Value = vUser ||
        Approver12.Email = vUser ||    
        Approver13.Email = vUser ||
        "Email1" = vUser ||
        "Email2" = vUser ||
        "Email3" = vUser ||
        Lower("Email4") = Lower(vUser) ||
        vUser = "Email5" ||
        CurrentUser.Email in MyMngr.MyUser 
    ) 
    
    &&


    StartsWith(
        YourName.DisplayName,tbSearchInput.Text)
        Or StartsWith(RefNumber,Trim(tbSearchInput.Text)) 
   ),
   

  ID,
  Descending
)

 

I would expect the above code to display items to only those users who are named in any of the above values or any user in the MyMngr table which I have set at App startup, but all items are visible to all users. regardless of the above.... any ideas?

 

Thanks

 

1 ACCEPTED SOLUTION

Accepted Solutions

Ok thanks for confirming, the reason I ask is that if it evaluates to true then none of the other || filters will apply.

 

So, need to ask about MyMngr as well, as if CurrentUser and MyMngr are not a direct part of the List, then filtering by it will show all items

 

It works out to this:

 

Sort(
    Filter(
        List,
        (
           (   'Created By'.Email = vUser ||
                LineManager.Email = vUser ||
                Approver1.Value = vUser ||
                Approver12.Email = vUser ||    
                Approver13.Email = vUser ||
                "Email1" = vUser ||
                "Email2" = vUser ||
                "Email3" = vUser ||
                Lower("Email4") = Lower(vUser) ||
                vUser = "Email5"
            )
            ||
            CurrentUser.Email in MyMngr.MyUser 
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

Which then basically becomes

 

Sort(
    Filter(
        List,
        (
           (  
             These conditions
            )
            ||
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So that whole initial filter part then basically becomes true/false, rather than filtering:

 

Sort(
    Filter(
        List,
        (
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So I think you can try removing that for the moment and we can look at how you want to filter that part once we've got the rest of it working. Additionally, you can help your filter search via the textbox, by not filtering if the length of the text in the search textbox is zero 🙂

 

So it becomes (temporarily):

Sort(
    Filter(
        List,
        (
           'Created By'.Email = vUser ||
           LineManager.Email = vUser ||
           Approver1.Value = vUser ||
           Approver12.Email = vUser ||    
           Approver13.Email = vUser ||
           "Email1" = vUser ||
           "Email2" = vUser ||
           "Email3" = vUser ||
           Lower("Email4") = Lower(vUser) ||
           vUser = "Email5"
        ) 
    
        &&
        (
           Len(tbSearchInput.Text)=0
           ||
           (
              StartsWith(YourName.DisplayName,tbSearchInput.Text)
              ||
              StartsWith(RefNumber,Trim(tbSearchInput.Text))
           ) 
        )
   ),

  ID,
  Descending
)

 

Could you try that and then let me know if its filtering correctly, then once we have that working we can discuss the MyMngr situation and get that incorporated into the filter 🙂

 

Cheers,

Sancho

 


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


View solution in original post

13 REPLIES 13
iAm_ManCat
Super User
Super User

Hi @Lefty 

 

Is CurrentUser one of the fields in your datasource or is it something you've set inside the App?


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Lefty
Power Participant
Power Participant

Hi @iAm_ManCat 

It's set up in my app, I needed to pull full names and other info, so I set it on app on start

Ok thanks for confirming, the reason I ask is that if it evaluates to true then none of the other || filters will apply.

 

So, need to ask about MyMngr as well, as if CurrentUser and MyMngr are not a direct part of the List, then filtering by it will show all items

 

It works out to this:

 

Sort(
    Filter(
        List,
        (
           (   'Created By'.Email = vUser ||
                LineManager.Email = vUser ||
                Approver1.Value = vUser ||
                Approver12.Email = vUser ||    
                Approver13.Email = vUser ||
                "Email1" = vUser ||
                "Email2" = vUser ||
                "Email3" = vUser ||
                Lower("Email4") = Lower(vUser) ||
                vUser = "Email5"
            )
            ||
            CurrentUser.Email in MyMngr.MyUser 
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

Which then basically becomes

 

Sort(
    Filter(
        List,
        (
           (  
             These conditions
            )
            ||
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So that whole initial filter part then basically becomes true/false, rather than filtering:

 

Sort(
    Filter(
        List,
        (
            true/false
        ) 
    
        &&
           StartsWith(
                   YourName.DisplayName,tbSearchInput.Text)
                   Or StartsWith(RefNumber,Trim(tbSearchInput.Text)
           ) 
   ),

  ID,
  Descending
)

 

So I think you can try removing that for the moment and we can look at how you want to filter that part once we've got the rest of it working. Additionally, you can help your filter search via the textbox, by not filtering if the length of the text in the search textbox is zero 🙂

 

So it becomes (temporarily):

Sort(
    Filter(
        List,
        (
           'Created By'.Email = vUser ||
           LineManager.Email = vUser ||
           Approver1.Value = vUser ||
           Approver12.Email = vUser ||    
           Approver13.Email = vUser ||
           "Email1" = vUser ||
           "Email2" = vUser ||
           "Email3" = vUser ||
           Lower("Email4") = Lower(vUser) ||
           vUser = "Email5"
        ) 
    
        &&
        (
           Len(tbSearchInput.Text)=0
           ||
           (
              StartsWith(YourName.DisplayName,tbSearchInput.Text)
              ||
              StartsWith(RefNumber,Trim(tbSearchInput.Text))
           ) 
        )
   ),

  ID,
  Descending
)

 

Could you try that and then let me know if its filtering correctly, then once we have that working we can discuss the MyMngr situation and get that incorporated into the filter 🙂

 

Cheers,

Sancho

 


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Lefty
Power Participant
Power Participant

Hi @iAm_ManCat 

 

Thanks so much for explaining, as always a life saver!

It sort of makes sense to me, I've removed the CurrentUser.Email in MyMngr and placed it in an or condition outside of the filter, and added the Len function too, thanks for the extra tip.

 

I've added some test data to see if my test account sees this and now it only displays the 1 record the account is a reviewer for (really difficult to test this as its a live app).

When I add my test account to the table of users in MyMngr, it then shows all records to that test account.

I think this is working as expected now, do you think there is still an issue, as per your comment about incorporating MyMngr later on into the filter or do you think as per your suggestion of placing it outside of the filter like so it is ok:

 

Sort(
    Filter(
        List,
        (
        'Created By'.Email = vUser ||
        LineManager.Email = vUser ||
        Approver1.Value = vUser ||
        Approver12.Email = vUser ||    
        Approver13.Email = vUser ||
        "Email1" = vUser ||
        "Email2" = vUser ||
        "Email3" = vUser ||
        Lower("Email4") = Lower(vUser) ||
        vUser = "Email5" ||
       // CurrentUser.Email in MyMngr.MyUser 
    ) 
	
	|| CurrentUser.Email in MyMngr.MyUser 
    
    &&
      (
           Len(tbSearchInput.Text)=0 //not filtering if the length of the text in the search textbox is zero 
           ||
           (
              StartsWith(YourName.DisplayName,tbSearchInput.Text)
              ||
              StartsWith(RefNumber,Trim(tbSearchInput.Text))
           ) 
        )
   ),

  ID,
  Descending
)

  

Hey @Lefty,

 

If its performing as you expect then it's probably ok. Glad we managed to get it sorted!

 

In terms of the 'its a live App' issue - I can provide a helpful suggestion on that - What I sometimes do is add a column to all datasources called "DevData" thats a boolean true/false. Then when you set up the App/flows, you have different paths/outputs depending on whether the data entered has DevData=true. Anyway, its just a suggestion that you might find useful, not a requirement 🙂

 

Cheers,

Sancho


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Lefty
Power Participant
Power Participant

Thanks @iAm_ManCat 

Just waiting on 1 user to respond as they have the most records where they are stated as a reviewer, but I think we are good.


I'll give your DevData column a try to see how it works out for me. I will make your previous response as an answer, but may reach out if I need further help, if that is ok?

Lefty
Power Participant
Power Participant

Hello @iAm_ManCat 

 

I have noticed my search is not working for all users. It is only working for users who are in MyMngr.MyUser 

 

Any ideas why this would not be working please?

 

Thanks

 

Yeah, I think the placement of the MyManager query may be why - is it that you want it to show all records if the user is in MyMngr? If yes, then maybe we need to put it back where it was in the beginning - the search part should now only work when searching

 

Sort(
    Filter(
        List,
        (
        'Created By'.Email = vUser ||
        LineManager.Email = vUser ||
        Approver1.Value = vUser ||
        Approver12.Email = vUser ||    
        Approver13.Email = vUser ||
        "Email1" = vUser ||
        "Email2" = vUser ||
        "Email3" = vUser ||
        Lower("Email4") = Lower(vUser) ||
        vUser = "Email5"
        //putting this back in here, it will override all of the above if its true
        || CurrentUser.Email in MyMngr.MyUser 
        ) 
        &&
        (
            Len(tbSearchInput.Text)=0 //not filtering if the length of the text in the search textbox is zero 
            ||
            (
                StartsWith(YourName.DisplayName,tbSearchInput.Text)
                ||
                StartsWith(RefNumber,Trim(tbSearchInput.Text))
            ) 
        )
   ),

  ID,
  Descending
)

 


@iAm_ManCat
My blog


Please 'Mark as Solution' if someone's post answered your question and always 'Thumbs Up' the posts you like or that helped you!


Thanks!
You and everyone else in the community make it the awesome and welcoming place it is, keep your questions coming and make sure to 'like' anything that makes you 'Appy
Sancho Harker, MVP


Hi Yes, if the user is in MyMngr then they should see all the records.... putting it back in the first filter would then put me in the same situation I was with when you helped me I assume, as it will show all records for all users, or have I missed a trick 

 

Thanks

Helpful resources

Announcements

Super User of the Month | Drew Poggemann

As part of a new monthly feature in the Community, we are excited to share that Drew Poggemann is our featured Super User for the month of February 2024. If you've been in the Community for a while, we're sure Drew's name is familiar to you, as he is one of our most active contributors--he's been a Super User for five consecutive seasons!   Since authoring his first reply 5 years ago to his 514th solution authored, Drew has helped countless Community members with his insights and expertise. In addition to being a Super User, Drew is also a User Group leader and a Microsoft MVP. His contributions to our Super User sessions and to the new SUIT program are always welcome--as well as his sense of humor and fun-loving way of sharing what he knows with others.   When Drew is not solving problems and authoring solutions, he's busy overseeing the Solution Architecture team at HBS, specializing in application architecture and business solution strategy--something he's been doing for over 30 years. We are grateful for Drew and the amazing way he has used his talent and skills to help so many others in the Community. If you are part of the SUIT program, you got to hear some great tips from Drew at the first SUIT session--and we know he still has much more to share!You can find him in the Community and on LinkedIn. Thank you for all you do, Drew!

Announcing Power Apps Copilot Cookbook Gallery

We are excited to share that the all-new Copilot Cookbook Gallery for Power Apps is now available in the Power Apps Community, full of tips and tricks on how to best use Microsoft Copilot as you develop and create in Power Apps. The new Copilot Cookbook is your go-to resource when you need inspiration--or when you're stuck--and aren't sure how to best partner with Copilot while creating apps.   Whether you're looking for the best prompts or just want to know about responsible AI use, visit Copilot Cookbook for regular updates you can rely on--while also serving up some of your greatest tips and tricks for the Community. Our team will be reviewing posts using the new "Copilot Studio" label to ensure we highlight and amplify the most relevant and recent content, so you're assured of high-quality content every time you visit. If you share a post that gets featured in the curated gallery, you'll get a PM in the Community to let you know!The curated gallery is ready for you to experience now, so visit the new Copilot Cookbook for Power Apps today: Copilot Cookbook - Power Platform Community. We can't wait to see what you "cook" up!      

Celebrating a New Season of Super Users with Charles Lamanna, CVP Microsoft Business Applications

February 8 was the kickoff to the 2024 Season One Super User program for Power Platform Communities, and we are thrilled to welcome back so many returning Super Users--as well as so many brand new Super Users who started their journey last fall. Our Community Super Users are the true heroes, answering questions, providing solutions, filtering spam, and so much more. The impact they make on the Communities each day is significant, and we wanted to do something special to welcome them at our first kickoff meeting of the year.   Charles Lamanna, Microsoft CVP of Business Applications, has stressed frequently how valuable our Community is to the growth and potential of Power Platform, and we are honored to share this message from him to our 2024 Season One Super Users--as well as anyone who might be interested in joining this elite group of Community members.     If you want to know more about Super Users, check out these posts for more information today:    Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

February 2024 User Group Update: Welcoming New Groups and Highlighting Upcoming Events

It's a new month and a brand-new year, which means another opportunity to celebrate our amazing User Groups!Each month, we highlight the new User Groups that have joined the community. It's been a busy season for new groups, because we are thrilled to welcome 15 New User Groups! Take a look at the list below, shared by the different community categories. If your group is listed here, give this post a kudo so we can celebrate with you!   We love our User Groups and the difference they make in the lives of our Community! Thank you to all the new User Groups, new User Group leaders--we look forward to hearing about your successes and the impact you will leave!   In addition to our monthly New User Group spotlight, it's a great time to share some of the latest events happening in our User Group community! Take a look at the list below to find one that fits your schedule and need! There's a great combination of in-person and virtual events to choose from. It's a great time of year to connect and engage with User Groups both locally and online. Please Welcome Our NEW User Groups   Power Platform: Heathcare Power Platform User Group Power Platform Connect Hub Power Platform Usergroup Denmark Mexico Norte- Power Platform User Group Pune Power User Group Sudbury Power Platform User GroupMicrosoft User Group GhanaMPPBLR - Microsoft Power Platform Bengaluru User Group Power Apps:   Myrtle Beach Power Platform User GroupAnanseTechWB PowerApps Copilot Studio: Pathfinders Power Platform Community Dynamics365: Cairo, Egypt MSD 365 Business Central/NAV/F&O User GruopMS Dynamics 365 Business Central LatamCincinnati OH D365 F&O User Group February User Group Events February 2024 Cleveland Power Platform User GroupPortallunsj - Februar 2024Indiana D365/AX February User Group MeetingQ1 2024 KC Power Platform and Dynamics 365 CRM Users Group 

Super Users 2024 Season One is Here!

   We are excited to announce the first season of our 2024 Super Users is here! Our kickoff to the new year welcomes many returning Super Users and several new faces, and it's always exciting to see the impact these incredible individuals will have on the Community in 2024! We are so grateful for the daily difference they make in the Community already and know they will keep staying engaged and excited for all that will happen this year.   How to Spot a Super User in the Community:Have you ever written a post or asked for help in the Community and had it answered by a user with the Super User icon next to their name? It means you have found the actual, real-life superheroes of the Power Platform Community! Super Users are our heroes because of the way they consistently make a difference in the Community. Our amazing Super Users help keep the Community a safe place by flagging spam and letting the Community Managers know about issues. They also make the Community a great place to find answers, because they are often the first to offer solutions and get clarity on questions. Finally, Super Users share valuable insights on ways to keep the Community growing, engaging, and looking ahead!We are honored to reveal the new badges for this season of Super Users! Congratulations to all the new and returning Super Users!     To better answer the question "What is a Super User?" please check out this article: Power Apps: What is A Super User? - Power Platform CommunityPower Automate: What is A Super User? - Power Platform Community Copilot Studio: What is A Super User? - Power Platform Community Power Pages: What is A Super User? - Power Platform Community

Did You Attend the Microsoft Power Platform Conference in 2022 or 2023? Claim Your Badge Today!

If you were one of the thousands of people who joined us at the first #MPPC Microsoft Power Platform Conference in 2022 in Orlando--or attended the second-annual conference in Las Vegas in 2023--we are excited to honor you with a special community badge! Show your support for #MPPC Microsoft Power Platform Conference this year by claiming your badge!         Just follow this link to claim your badge for attending #MPPC in 2022 and/or 2023: MPPCBadgeRequest    Want to earn your badge for 2024? Just keep watching our News & Announcements for the latest updates on #MPPC24.

Top Solution Authors
Top Kudoed Authors
Users online (3,417)